Cole-Frieman & Mallon LLP (“CFM”) is a prestigious boutique law firm based in San Francisco with a robust national practice, representing private funds (including hedge, VC/PE, and hybrid structures) and their managers. Our firm advises on over 300 fund launches each year. Additionally, CFM has highly regarded practices focusing on cryptocurrency and digital asset transactional matters, as well as cybersecurity.

Our team is growing, and we are seeking a full-time Administrative Assistant to join our firm. This position will be located in our Oakland office (Rockridge Area). The candidate will be comfortable working in a fast-paced environment, alongside high performers, while managing competing deadlines and projects. The ideal candidate will remain composed, professional, and calm under any circumstance.

Tasks Include but are not limited to:

• Provide executive support to the Firm’s partners.
• Manages a complex, changing, high‐volume calendar across multiple time zones, while ensuring a seamless flow of the partner’s day-to-day activities
• Act as a liaison for the partners.
• Prepare and respond to correspondence.
• Receive firm clients and visitors.
• Strategic time management, calendar management, and domestic travel coordination.
• Answering phone inquiries, directing calls, and providing basic company information.
• Prepares reports, presentations, and data, as well as maintains files, records, and correspondence for meetings.
• Handles confidential information and non-routine information with the utmost discretion.
• Prepares information and research for partner needs.
• Data Entry for partners’ billable hours.
• Plan company events, meetings, and special projects within the firm.
• Work collaboratively in a multi‐support team.
• Processing new and existing client matters.
• Researching entities and personnel and running client reports.
• Provide additional administrative support as needed and take on special projects as requested.
• Manage administrative tasks for our Rockridge office.
• Other tasks as assigned by the manager.

Qualifications:

• Bachelor’s degree in business administration or related field
• 2 years prior experience in mid- to senior-level administration, business, management, or related fields.
• Strong Microsoft Office skills (particularly Word, Adobe Acrobat, Outlook, Excel, and scheduling in MS Teams)

Preferred Qualifications:

• Excellent proofreading abilities
• Acute attention to detail
• Strong writing and verbal communication skills (communicate in a clear, concise, and direct manner)
• Excellent time management and prioritization skills; ability to handle multiple concurrent assignments accurately and meet deadlines in a high‐pressure environment.
• Strong problem-solving and analytical skills to oversee challenging matters and changes in workflow.
• Strong ability to work diplomatically with different communication styles, personalities, and varying levels of accountability.
• Prior law firm and TABS billing software experience is a definite plus.

Compensation Range: $65,000 -$90,000 annually

We offer competitive salaries, paid time off, paid holidays, and benefits packages, including medical, vision plans, dental plans, and 401k.

CFM is an equal opportunity employer. Cole-Frieman & Mallon works closely with some of the nation’s most prominent investment funds. We are dedicated to attracting, developing, and retaining a diverse community of professionals. We are proud of each team member’s role in offering distinguished service to our clients, and we acknowledge the value that potential candidates can deliver to our firm.

Send your resume, cover letter, and any questions about the post to: careers@colefrieman.com.