About the Company:
Our client is a rapidly growing legal organization who are looking to add an Executive Assistant to their team. The company has enjoyed incredible success in the last few years' and are seeking a candidate with a strong background in a similar role to add to the organization. Ideally the successful candidate will have experience of transcribing, 60 WPM typing skills, and calendaring experience.

Reasons to work here:

• Medical Insurance
• Dental Insurance
• 401(k)
• Pension Plan
• Commuter Benefits
• In office position
• $55,000 - $70,000 salary a year.

Qualifications:

• Organized, self-starter
• Ability to multitask
• Proficiency in MS Office Suite & Outlook
• Interest in law

Core Responsibilities of Executive Assistant:

1. Client and Case Management

• Client Intake and Input into CRM (including details, regionalizing contacts and setting reminders)
• Transcribing dictation, particularly legal matters
• Drafting and sending of correspondences (for internal and external audiences)
• Pipeline management for clients and client matters
• Preparation of client status memos for internal staff

1. Document Management

• Digital correspondence and documentation filing within S Drive
• Legal Agreement Support (filing of agreements and legal documentation; retrieval and sending of legal documentation; revision of legal documentation)

1. Marketing

• Email Marketing via Constant Contact
• Compiling contact lists

1. Calendaring and Scheduling

• Setting up calls via Zoom and/or Teams
• Scheduling meetings for owner/partner (consideration for time zones must be given)
• Booking international and national travel and accommodations

1. Prioritization and Delegation of Tasks

• Ability to prioritize workload
• Delegating tasks to lawyers and paralegals based on specialties and urgency of work

1. Other duties as assigned and deemed necessary

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