The Role

This position will provide administrative support to the US Procurement Team and all verticals which currently include the following asset classes: Logistics, Data Center, Office and Lodging.

Key Job Responsibilities

Route agreements for execution in accordance with company policies and procedures

Utilize e-procurement systems to ensure procurement activities are initiated in a timely manner

Accurately maintain procurement records in accordance with applicable company policies and procedures

Develop and/or maintain a variety of analytical reports (as-needed_

Assist with maintenance of the document filing system

Liaising with onshore/local and internationally-based IT team to ensure timely resolution of IT issues and access requests from internal and external stakeholders

Assisting to create and update presentation materials (charts, tables, graphs etc.)

Key Job Responsibilities (Continued)

Work collaboratively with cross-functional teams as it relates to the oversight of procurement activities in the US

Understand and become a subject matter expert on procurement as it relates to your function

Initiate approval for applicable procurement activities in accordance with Procurement policies and procedures when required

Prepare purchase orders (using SAP S/4HANA)

Contact vendors to obtain product or service information such as price, availability, and delivery schedule (as-needed)

Coordinating/scheduling meetings and events for the team (as-needed)

Complete other ad-hoc projects as assigned by the Vice President, Procurement US

Required Skills/Competencies

A successful individual will demonstrate competencies in the following areas:

Excellent verbal and written communication skills as well as outstanding aptitude for time management

Interpersonal awareness, as well as proficiencies in problem-solving

Ability to multi-task and work efficiently under short deadlines

Meticulous, organized and have an eye for details

Ability to handle sensitive information and maintain confidentiality

Intuitive and able to take the initiative. Knows how to think critically and quickly to decide the best course of action and taking that action with confidence

Job Requirements

Completion of High school diploma or Associate's degree with at least two years of experience working in a business or office setting administrative role

Proficient in Microsoft Word, PowerPoint and Excel. Knowledge and use of Microsoft Visio is a plus

Must be a self-starter who is able to work independently

Excellent communication and interpersonal skills

Effectively complete tasks with competing priorities

In addition, exposure to real estate or property management is helpful, but not a requirement

Must have the ability to thrive is a process-oriented atmosphere that is fast-paced

Work well in a team environment and open floor setting

Procurement Systems

The procurement team uses various systems such as Ariba and SAP.

Applicant must be willing to learn and understand these systems as they are part of our everyday tasks.

Prior experience with Ariba is a plus.