Position summary

• The Compliance Admin/Assistant will be responsible for assuring correct routing and storage of technical documents, prompt response to technical document requests, and accurate data entry.
• This position is important to our firm and the fulfillment of the duties and responsibilities contribute to the overall success of the company.

Essential tasks of the position

• Manage and respond to requests for technical documents.
• Perform verification step in automated document processing system for COAs.
• Data entry projects as assigned by manager.
• Assures proper COA’s and other Technical Documents are obtained and filed as appropriate.
• Supply TSCA confirmations and USMCA certificates for inbound and outbound shipments.
• Maintain databases with a high level of data integrity.
• Performs any other task at the request of management.

Quality:

Activities of the position affect quality including quality objectives. Responsibilities and authorities include where appropriate:

• Initiate action to prevent the occurrence of any nonconformities relating to product, process, or quality system, up to and including when necessary, stopping production to correct quality problems.
• Identify and record any problems relating to the product, process, and quality system.
• Document problems, steps taken for resolution and preventative action in CRM software and notifying all parties required.
• Initiate, recommend or provide solutions through designated channels.
• Verify the implementation of solutions in areas under your control.
• Control further processing, delivery, or installation of nonconforming product until the deficiency or unsatisfactory condition has been corrected.
• Perform duties and tasks as prescribed in company policies, procedures, and work instructions.

Note:

The outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe baseline activities. These duties will from time to time be altered to suit the needs of the company. We are a tobacco and drug free, professional environment.