Job Summary (Essential Functions)

Maintain exact records of accounts payable. Reconcile accounts payable with invoices, purchase orders and expense reports. Process, write and issue all invoices and check requests for payments on accounts. Keep track daily of operating and capital account balances, process cash payroll and prepare payroll and cash deposits.

Job Tasks/Duties

• Collects and files invoices.
• Files payables until paid.
• Audits vendor invoices; assures that all invoices have been approved for payment by the appropriate manager.
• Posts invoices to proper accounts.
• Makes and records daily cash deposits.
• Prepares daily deposit from checks received by mail and club drop box.
• Processes all food and beverage and other invoices by attaching Purchase Orders when required and sends to appropriate managers for approval. Upon approval verifies coding and batch for Controller’s approval; input for payment.
• Prepares and maintains weekly purchasing reports by departments.
• Audits inventories.
• Purchases and maintains office supplies.
• Prepares accurate weekly cash flow reports.
• Deposits all federal, state and municipal tax payments on a timely basis.
• Compiles and maintains credit applications for vendors.
• Balances petty cash and operating cash funds; reports deficiencies or surpluses to Controller.
• Processes check runs and cuts manual checks as required.
• Assists Controller in preparing month-end financial statements.
• Processes all bills for final payment; provides checks with supporting documentation
  for signing by Controller.
• Ensures that club policy on obtaining proper authorization signatures is followed.
• Manages all credit memos to assure that no incorrect charges are paid.
• Word processes reports.

Job Knowledge, Core Competencies and Expectations

• Able to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Basic knowledge to process documentation required to pay invoices.
• Ability to operate computer and other general office equipment.
• Familiarity with generally accepted accounting principles.
• Knowledge of and ability to perform required role during emergency situations.

Physical Demands and Work Environment

• Must be able to reach, bend, stoop, stand, and lift up to 40 pounds.
• Must be able to sit for prolonged periods of time.
• Moderate noise level in the work environment.

Education and/or Experience

• High School diploma or equivalent (GED). Associate’s degree in Accounting, Finance, Business or related field preferred or two years of accounts payable-related experience and/or training or equivalent combination of education and experience.
• Must have PC computer skills in Windows.