3 Jobs in Salem, OR
Employment Department is Hiring an Administrative Specialist (Administrative Specialist 2) Near Salem, OR
- Ability to independently problem solve and manage multiple competing priorities
- Experience providing excellent customer care and communicating effectively with internal and external customers in person, by email and/or phone.
- Experience managing calendars, appointments and scheduling appointments and taking notes in meetings
- Intermediate experience using computer systems, Microsoft Word, Excel, and Outlook
- Experience providing clerical and administrative support for office staff, management in an office and professional environment.
- Commitment to valuing diversity and promoting inclusion in the workplace.
- A workplace that balances productivity with enjoyment and encourages learning and mentoring.
- Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service.
- A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.
- Work/life balance, 11 paid holidays a year, and a competitive benefits package.
- If you have federal student loan debt or are thinking of going back to school, then you may benefit from the Public Service Loan Forgiveness Program(PSLF). PSLF allows you to make 120 qualifying payments on your student loan while working full-time for a qualifying employer. PSLF student loan debt may be forgiven. OED positions may qualify for PSLF, please visit the website for more information and/or verification.
- External Applicants: Click on the “Apply” link above to fill out the online application and submit by the posted closing date. Please use the name you want us to address you by.
- Current State of Oregon employees (this includes temporary employees) OED/Statewide employees: Apply through your employee Workday account. Please ensure the work history in your applicant profile is up-to-date and reflects your current position.
- Limited Duration Assignment: Current limited duration status employees will be considered for the limited duration assignment. Please apply through your employee Workday account.
- State Employee - Job Rotation Option: Current permanent status employees of the State of Oregon may choose to be considered as a job rotation candidate. To apply as a job rotation candidate, you must be currently employed by the State of Oregon (regular status employees who have completed trial service), apply through your employee Workday account, and have written approval from your manager/supervisor to apply. Please attach the written approval to your application. If you are unable to obtain written approval prior to the close date, please apply and be prepared to bring to the interview your manager's/supervisor's written approval.
- REQUIRED: Attach a resume and cover letter. Your cover letter must not exceed two (2) pages. Please upload your documents in the “Resume / Cover Letter” section of the application.
- In addition to your related work experience and education, we will use the desired attributes and required minimum qualifications to determine who to interview. Please make sure you demonstrate that you have the desired attributes and minimum qualifications in your application materials.
- Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
- This is a limited duration assignment currently funded through 06/30/2025. Limited duration appointments are regular status and benefits eligible. This position may be extended beyond this date and/or have continued funding approved in the future with the potential to become permanent.
- This position is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur.
- Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. This will be used to determine the salary offer based on a pay equity assessment.
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensationpage for more details, or you mayvisit our websitefor information on Pay Equity.
- United States Employment Eligibility: The Oregon Employment Department does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents(See page 3) for employment verification.
- Reside within (or be willing to relocate to) Oregon, or one of its bordering states within a reasonable commuting distance (e.g. Vancouver, Washington).
- Be able to report to the office location listed in the job posting, as necessary.
- Demonstrate access to a broadband internet connection that meets or exceeds the minimum acceptable requirements; Click Hereto view the minimum acceptable requirements. OED IT Services will provide the necessary hardware to employees who are approved for remote work.
- Have a private workspace.
- Maintain good standing (i.e. no performance or attendance issues).
- View guidance our hiring managers use at the following website: Equity and Inclusion Recruitment Questions
- Please read more about our Gender Identity and Expression Procedure!
The Employment Department is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity. For positions with authorized access to FBI Criminal Justice Information Systems (CJIS) information, a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted, please read our
- If you have questions about the position or need an alternate format to apply, please contact us at 503‑947-1289; humanresources@employ.oregon.gov. Please be sure to include the job requisition ID number.
- Reasonable Accommodations
- Interview Scoring Criteria used during recruitment
- Understanding the State Application Process
- Resources for Job Seekers
Job Summary
Full Time
$57k-72k (estimate)
06/06/2024
08/05/2024
The job skills required for Administrative Specialist (Administrative Specialist 2) include Administrative Support, Microsoft Word, Appointment Scheduling, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist (Administrative Specialist 2). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist (Administrative Specialist 2). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Specialist (Administrative Specialist 2) positions, which can be used as a reference in future career path planning. As an Administrative Specialist (Administrative Specialist 2), it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist (Administrative Specialist 2). You can explore the career advancement for an Administrative Specialist (Administrative Specialist 2) below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
02/06/2022: Charleston, SC
Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
01/07/2022: Boston, MA
Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
01/02/2022: Concord, NH
Employers rely on administrative specialist in preparing reports containing facts and figures.
03/02/2022: Buffalo, NY
Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
02/25/2022: Columbus, GA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
01/12/2022: Sioux Falls, SD
Administrative specialist skills are those related to organizing and effectively managing a workplace.
01/26/2022: Anaheim, CA
Administrative specialist requires strong organizational skills to juggle many tasks.
01/10/2022: South Bend, IN
Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
01/30/2022: Lynchburg, VA
Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
01/24/2022: Lubbock, TX
Step 3: View the best colleges and universities for Administrative Specialist.
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