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Operations Support and LIO, Administrative Specialist 1 (Salem) – 12-month internal job rotation

This recruitment is intended to fill a 12-month job rotation available for current regular status employees of the Oregon Board of Parole, probation, and Post- Prison Supervision with their current managers approval. The job rotation may be lengthened or shortened based on business need.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Your role:

This position manages the Board of Parole’s records office and all offender files. You will analyze and respond to requests from various stakeholders including attorneys, courts, law makers, departments, and internal requests. You will review relevant laws and policies to determine if requests are complete and correct and what information to release in response.

In addition to work involving records, you will provide confidential administrative support for the operations manager. You will work independently to identify and resolve problems, improve processes, and anticipate needs. You will communicate regularly representing the board to the public including staffing reception, responding to calls, and receiving emails.

You will work on a range of administrative tasks like managing calendars, taking meeting notes, coordinating purchasing, and compiling information.

What We Are Looking For

Minimum Qualifications

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

Requested Skills in

Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to an interview.

In the Work Experience section of your online application clearly describe your experience as it relates to the minimum and special qualifications, requested skills, and/or desired attributes. Be sure to demonstrate you have obtained any skills requested or required through education, work experience, or by showing you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position. Your application and work experience will be used to determine how related your experience is to this position. Your Work Experience must be up to date, if it does not reflect that you are a current employee of DOC, OCE, or BPPPS you will not be considered, and you will not have an opportunity to reapply after the requisition closes.

Failure to provide this information will result in eliminating your application from further consideration. A resume will not substitute for completing the work experience section of your application.

Requirements for Employment

You must be able to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.

The Selection Process – We expect to

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability and term life insurance – all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Additional Information

is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The poster is available for your reference.

ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit: .

Veterans’ Preference

Under Oregon Law, qualifying veterans may apply for veterans’ preference. . Please note – if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied.

Questions

If you have questions about the position, please contact the recruiter, Grant Yoder and reference number: REQ-152303

The fine print: