Kodiak Roofing & Waterproofing Co. is a full-service commercial roofing contractor serving many locations throughout the Western United States, including Northern and Central California and Reno. Kodiak provides a complete range of roofing and waterproofing applications. Our highly skilled team combines decades of experience with cutting-edge technology to provide the most comprehensive roof repair and waterproofing results available.

The Human Resources Coordinator completes clerical duties for the Human Resources department, including providing administrative support to employees, recruiting candidates to fill open roles and leave of absence functions.

This position is a hybrid role and reports onsite to our Roseville,CA location.

Benefits

• Health/Dental/Vision and other ancillary insurance
• 401(k) with company match
• Paid time off
• 9 Paid Holidays
• Pay for volunteer work
• Educational Assistance Program (job-related)
• $200 Annually for Boots!

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, meet the physical demands or other items as identified through the interactive process.

The HR Coordinator Essential Responsibilities include the following. Other responsibilities may be assigned.

• Responsible for timely processing of Workers Compensation claim files, investigates claims, and documents claims in Human Resources Information System (HRIS).
• Monitors the status of Workers Compensation cases to determine return to work status; provides HR, Payroll, Safety Director, and appropriate managers updates on their continuing status.
• Regularly communicates with Workers Compensation Adjuster to ensure timely handling of claims to expedite closure.
• Assists with administering employee Leave of Absences and engages on behalf of the company for ADA accommodations.
• Records recognition incidents in the employee’s profile in the HRIS at the request of onsite supervisors, leadership, and the Safety Department.
• Reviews incoming safety performance reports and records into the HRIS.
• Responsible for Company recruiting efforts including, but not limited to, ad and job board placement; identification of potential internal candidates for transfers; initial screening and coordinates interviews.
• Attracts suitable candidates through databases, professional job search sites, online employment forums, social media, etc.
• Creates and maintains phone, in-person, and prescreen questions according to job description and requirements.
• Prepares Offers of Employment and upon acceptance, initiates pre-employment screening and onboarding process in the HRIS.
• Arranges appointment for onboarding with employee and collects/verifies new hire documents are completed, and coordinates onboarding with the employee’s manager and Safety Department.
• Provides analytical and well documented recruiting reports to department director.
• In collaboration with department managers, identifies future hiring needs for all departments.

The HR Coordinator Non-Essential Responsibilities include the following:

• Identifies unsafe behavior or potentially hazardous working conditions and provides continuous training and coaching to others on Kodiak safety standards.
• Acts as a backup for HR Department personnel, as needed.
• Assists with completion of verifications of employment, unemployment claims, and other reporting requirements as appropriate.
• Assists with annual and interim benefit enrollment process. Communicates with employees for annual and ongoing changes to benefit programs.
• Arranges and coordinates meetings, orientations, and training sessions; includes arranging in-person training sessions with outside consultants or setting up web-based training.
• Maintains knowledge of federal, state, and local employment laws and regulations to review company HR policies, systems and practices and recommended best practices and/or changes.

Competencies: To perform the job successfully, an individual should demonstrate the following:

• Customer Service (Internal and External) - Manages difficult or emotional situations; responds timely to requests for assistance; solicits feedback to improve service; is reliable and delivers on promises.
• Communication and Interpersonal Skills – Simply and tactfully articulates thoughts and expresses ideas effectively using oral, written, visual and non-verbal communication skills; transparent in communication; listens to others to gain understanding without interrupting; focuses on solving conflict, not blaming; keeps emotions under control; remains open to others' ideas and tries new things; maintains confidentiality.
• Administration and Organization Support – Demonstrates the company’s Core Values and Core Focus in work efforts; follows policies and procedures; processes paperwork accurately, timely and legibly; adapts to changes in the work environment and competing demands; handles frequent change, delays, or unexpected events.
• Safety and Security – Exemplifies commitment to company’s core safety and security values through ongoing personal actions and responsibilities; communicates personal and company safety expectations using clear and concise language; collaborates with team members and the Safety Department on all Kodiak projects, to find solutions that ensure everyone’s safety.
• Dependability- Reliable to meet schedules, deadlines and productivity standards; completes tasks on time or notifies appropriate person with an alternate plan; ability to prioritize workload, attain needed resources and execute a plan that optimizes results.
• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others’ attention.
• Problem Solving/Judgement - Proactively identifies, analyzes and resolves problems in a timely manner; considers multiple sides of an issue; develops alternative solutions and assess consequences; works well in group problem solving situations; follows up as necessary.
• Stress Management - Displays emotional resilience and the ability to withstand pressure on an on-going basis; deals with difficult situations while maintaining performance; seeks support from others when necessary and uses appropriate coping techniques.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education and/or Experience – Bachelors' Degree , or equivalent from four-year college; or a minimum of three years’ related experience and/or training; or equivalent combination of education and experience. HR certification preferred.
• Language Skills: Can understand with ease virtually everything heard or read. Can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation. Can express themself spontaneously, very fluently and precisely, differentiating similar words or phrases in complex situations.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills: Proficient knowledge of working with word processing documents, creating and managing spreadsheets, using databases, internet navigation, email communications, presentation/slideshows, and enterprise systems, and industry related software.

Physical Demands: The physical demands described here are representative of those that must be met by an employee and the frequency to successfully perform the essential functions of this job. Occasionally is up to 3 hours per day; Frequently is up to 6 hours per day; Regularly is up to 8 hours or greater per day.

• Regularly remains in a stationary position at workstation.
• Occasionally moves about inside and outside the office to access office machinery, communicate with others, attend meetings, etc.
• Occasionally ascends/descends a ladder to visit field employees.
• Occasionally positions self to pick up items, adjust computer equipment, etc.
• Regularly operates a computer and other office equipment such as scanner, copier, calculator, phone.
• Frequently communicates with employees, managers and others via phone, conference software and in person.
• Regularly identifies colors, reads emails and communications on screen/documents.
• Regularly required to lift, move and/or carry up to 10 pounds; occasionally required to lift, move and/or carry up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Regularly working where the noise levels are less than 85db.
• Occasionally working in temperatures less than 50° F.
• Regularly working in temperatures between 50° F to 90° F.
• Occasionally working in temperatures exceeding 90° F.
• Occasionally working in windy conditions ( 20 mph).
• Occasionally working in wet/rainy conditions.
• Occasionally working at elevated heights.
• Occasionally exposed to fumes or airborne particles/dust/smoke.

Travel

• Is expected to travel up to 10% of the time to visit job sites, off-site training visiting entities and out of state travel.