Candidate Location Requirements: Onsite at Building 5 in Redmond, WA

• 5 days/week – somewhat flexible hours, but will need to provide onsite teams support during most of the 8-5.
• Daily Schedule & OT estimate: 40 hours/week no OT, standard core hours
• Chance for Extension (Y/N): Highly likely to extend for full 18 months
• Equipment or Software Required: Supplier to provide standard laptop, headset

Typical Day in the Role

• Purpose of the Team: The purpose of this team is supporting the cloud data analytics team. There are around 900 members of the full team and this position will help support two teams, one with 50 members and another with 450 members.
• Key projects: This role will contribute to calendar support for a Program Manager that is heavily involved in customer support and has a complex calendar that will require speedy changes. The role will also help with team support for around 500 members, space management, travel support, and event coordination.
• There will not be much travel booking required, but knowledge of the international Visa process would be a big plus.
• The role will also help with some infrequent event management and coordination – largely employee morale events.
• Advanced excel skills are required for the role including pivot tables, VLOOKUP’s, formulas, etc.
• Typical task breakdown and operating rhythm: The role will consist of 50% calendaring and 50% team support. There will only be a handful of weekly meetings with admin team. Team support will consist of hardware help and various hands on work requiring good follow up skills and being very detail oriented.
• Compelling Story & Candidate Value Proposition: What makes this role interesting? - This role provides the opportunity to work with one of the most high impact organizations in a large tech company. The role will be challenging but will have a high visibility and provide a great learning opportunity.Unique Selling Points: This team works with super cutting edge technology and works with several high impact customers.

Candidate Requirements

• Years of Experience Required: 4-5 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role, a degree is preferred but not required.
• Dis-qualifiers: Candidates with no previous experience supporting teams larger than 50-100 will not be eligible for the role.
• Best vs. Average: The ideal resume would contain significant recent administrative experience in a large enterprise tech company, as well as significant experience with adaptability and adapt quickly to changes, make good judgement, and collaboration with other admin assistants.
• Performance Indicators: Performance will be assessed based on ability to collaborate with the team.Top 3 Hard Skills Required Years of Experience1. Minimum 4 years experience with Complex calendar support2. Minimum 4 years experience with Advanced Excel skills (pivot tables, VLOOKUPs, etc.)3. Minimum 3 years experience with Executive/C-level supportHard Skills Assessments
• Expected Dates that Hard Skills Assessments will be scheduled: ASAP, end of week 5/13 and into week of 5/20.
• Hard Skills Assessment Process: The assessment process will include 2 rounds, one with the sponsor and another with a member of the team.
• Required Candidate Preparation: Candidates should have their previous relevant experience as well as their ability to adapt, make good judgements, and collaborate with other admin assistants prepared prior to the assessment.
• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages calendar(s), coordinates travel arrangements and processes expenses.
• Coordinates meetings and events, team discretionary operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support. Serves as the team on-site contact. Completes special projects as assigned.

Job Types: Full-time, Contract

Pay: $22.75 - $27.39 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Only W2, US citizen, or Green Card, work authorization is required. 7 years BG, SSN verification

Experience:

• Calendar management: 5 years (Required)
• Microsoft Excel: 5 years (Required)
• Executive administrative support: 5 years (Required)

Ability to Commute:

• Redmond, WA (Required)

Ability to Relocate:

• Redmond, WA: Relocate before starting work (Preferred)

Work Location: In person