PRIMARY PURPOSE

The Director of Operations will be responsible for overseeing the operations of 4D Recovery and its partner organizations to ensure the organization(s) are running optimally.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Business Functioning

• Work with various departments to execute and optimize business processes.
• Completes and maintains various documents and reports on behalf of the organization.
• Represents 4D Recovery in the community as directed by the Executive Director.
• Manage and optimize internal information management systems, including IT.

Contractual

• Review and record all contracts to ensure compliance with laws, regulations, and internal policies; provide summaries and updates to the Executive Team.
• Oversees contractual relationships as needed.
• Support the organization in negotiating and executing various key contracts, including leases, labor, equipment, software, service, and insurance with the Executive Director.

Strategic

• Prepares strategic reports as directed by the Executive Director.

Financial

• Manage large budget item requests for administration and program staff as needed.

Security

• Oversee and manage security plans for all 4D Recovery facilities.
• Provide updates to the executive team regarding any security incidents.

Risk Management

• Review physical spaces, policies, procedures, and other business practices to reduce and eliminate risks to the business, its clients, and constituencies.
• Ensure that 4D’s insurance meets the requirements of grant contracts and limits all liabilities; update insurance policies and coverage as needed.
• Assess and evaluate potential damages and develop appropriate avoidance strategies.

Facilities & Vehicle Management

• Ensure all managed facilities and vehicles are safe, fully comply with rules, regulations and laws, and support service goals.
• Prepare facility and vehicle budgets.
• Establish policy and procedures for facilities and vehicles.
• Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals

Other

• Support the needs of fiscally sponsored organizations as directed by the Executive Director.
• Other duties as assigned by the Executive Director.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• This position typically requires a Bachelor's Degree in Business Management or equivalent work experience (4 years in business administration and/or Facility Management).
• At least 2 year
• Must have reliable transportation or maintain a valid driver’s license for the state of residency and have a driving record permitting coverage under the corporate liability policy. If driving a personal vehicle for work purposes must also have and maintain personal auto liability coverage. All employees driving for work purposes, regardless of whether driving a personal or agency vehicle, must complete the agency’s driving approval process before they drive for work.
• Expert knowledge in recovery support service delivery, including peer-delivered services, peer-supervision, and trauma-informed care.
• Experience with Google Workspace (including Docs, Sheets, Drive, etc.) and Microsoft Office, especially Excel.
• Ability to create detailed reports as requested.
• Well-developed documentation skills and a strong commitment to quality management; ability to write accurate and concise reports while meeting tight deadlines.
• Ability to work independently and as a team player.
• Excellent communication, trauma-informed approach, and conflict resolution skills.
• Must be dependable, flexible and punctual, and exhibit strong time management skills.
• Able to communicate clearly, concisely, and effectively both orally and in writing. Able to clearly articulate information to people of varying cultural, linguistic, and educational backgrounds.

PREFERRED QUALIFICATIONS

• 1 years of experience in an Executive level position.
• Experience working in the recovery field.
• 2 years of experience in the non-profit field.
• Intermediate experience with Jotform.
• 2 years experience with facility management and maintenance, especially large-scale housing and/or clinical facilities.
• 2 years experience in financial management
• The ability to work with a culturally diverse communities

JOB DETAILS

Pay: 110,000 - $130,000 per year, Full-time exempt

Schedule: Flexible, M-F, hybrid position (some work can be completed from home)

Benefits include:

• Employer-sponsored Health insurance, Dental insurance, and Vision insurance
• 3 weeks Paid Time Off per year
• Retirement plan (403B with matching program)
• 13 Paid Holidays per year
• Employee assistance program
• Paid parental leave
• Professional development assistance
• Flexible schedule

Job Type: Full-time

Pay: $110,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

People with a criminal record are encouraged to apply

Ability to Commute:

• Portland, OR 97266 (Required)

Ability to Relocate:

• Portland, OR 97266: Relocate before starting work (Required)

Work Location: Hybrid remote in Portland, OR 97266