Company Description

Job Description

Union: Non-Union
Site: MaRS
Department: McEwen Stem Cell Institute
Reports to: Research Institute Business Manager
Work Model: Hybrid
Grade: A0:07
Hours: 37.5 per week
Salary: $52,244 – $65,306 annually
Shifts: Day Shift
Status: Permanent full time
Closing Date: June 17, 2024

Position Summary

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant III supporting Principal Investigators in Research.

The Administrative Assistant III will support researchers at the McEwen Stem Cell Institute (McEwen) and will interact closely with scientists, laboratory personnel, hospital administrators and the McEwen Directorate office, to ensure effective research operations.

Duties

The Administrative Assistant III exercises judgment and independence to provide complex administrative support services to senior professional personnel, including:

• Assisting with preparing documents with high organizational value and confidentiality such as proposals, grant applications, annual reports, publications, etc.;
• Coordinating meetings and maintaining electronic calendar/schedule for assigned personnel;
• Organizing travel arrangements, accommodations, event registration, and submitting expense reports;
• Assisting with human resource administrative tasks, including coordinating all aspects of payroll submissions and new staff onboarding;
• Monitoring and analyzing departmental/lab grant budgets (e.g., drafting budgets for approval, monitoring and analyzing accounts, identifying variances, etc.);
• Developing, organizing and maintaining electronic filing/retrieval systems; and
• Performing other duties consistent with the job classification, as assigned.

This position will also support general McEwen endeavours. Under the direction of the Manager, the Administrative Assistant will participate in various administrative activities associated with McEwen to foster effective and efficient communications and best practices across the Research Institute.

Qualifications

• At minimum, completion of Grade 12 or recognized equivalent
• Completion of a recognized business or medical post-secondary administrative program at the diploma level
• Four (4) years related administrative assistant experience required
• Comprehensive knowledge of health care, organizational/budgeting practices, procedures and standards
• Expert Microsoft Office skills including Outlook, Word, PowerPoint and Excel
• Demonstrated ability to function as a productive team member
• Ability to maintain confidentiality
• Ability to produce high-quality, detail-oriented, accurate work, in accordance with Hospital standards
• Ability to work well under pressure and use good judgment in assessing and responding to difficult situations
• Ability to establish, maintain, and adhere to priorities
• Experience working in a research/health care environment and knowledge of medical terminology preferred
• Excellent organizational and time management skills required
• Excellent interpersonal and customer service skills
• Excellent verbal and written communications skills required

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN’s mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.