Executive Assistant to the President

40 hours per week, 12 months
Reports to: Reports jointly to the University President and the Chief of Staff

Nature of Position:
Houghton University provides an academically challenging, Christ-centered education in the liberal arts and sciences to

students from diverse traditions and economic backgrounds and equips them to lead and labor as scholar-servants in
a changing world. Working in close cooperation with the Chief of Staff, the Executive Assistant coordinates the daily
operations of the President’s Office and performs a variety of administrative duties to support the University
President.

Essential Responsibilities:
By coordinating the president’s calendar, travel logistics, and office management, the Executive Assistant ensures
the president, and the Office of the President, works efficiently, effectively, and professionally. Focused on
creating a professional and hospitable ethos in the office, this is an in-person position.
The following are some essential functions of the Executive Assistant position with guidance and prioritization
provided by the Chief of Staff:
Office Management

• Calendaring and Appointments: Schedule appointments and maintains calendar for the president;

• Travel Logistics: coordinates all the president’s travel including preparing conference registration forms;

• Professional Communication: Representing the president, this position communicates regularly with

• Document Handling: Managing correspondence, maintain electronic and paper files; purchase office

• Ethos of Hospitality: Maintaining the office in a manner that welcomes campus visitors, executive guests,

Board Logistics (Board of Trustees and President’s Advisory Board)

• Manages contact information and lists of board members

• Coordinates travel arrangements for board members

• Manages housing during meetings for all board members

• Coordinates meals

• Assists Chief of Staff with creating meeting materials and packets

• Assists with coordination of committee meetings

• Assists with logistics for conference calls, virtual meetings, or virtual participants

• Manage and support all commencement and baccalaureate events from conception to completion

• Coordinates commencement and baccalaureate related details and questions on production, volunteers,

• Work with internal and external partners to plan, organize, schedule, and execute event details, which

• Coordinate all communications and programmatic collateral including communications/printing timelines,

Executive Support

• Schedule use of the Dieter Board Room and president’s use of Luckey conference room

• Prepare receipts and credit card reconciliations for the president

• Print gift receipt lists, birthday lists, and monitor cards for the president

• Oversee and manage use of Guest Rooms at president’s home

• Miscellaneous other duties as requested

Pace: The business of this position fluctuates with events and the campus calendar – being fast paced at
times depending on the president’s schedule, trustee meetings, and other annual events.
Decision-making: Must be able to multitask, prioritize items, and be highly organized. This position
requires someone who can adapt, anticipate, and problem solve.
Communication and Collaboration: It is important for the Executive Assistant to work well with others
and have good relationships with other offices on campus to work collaboratively and effectively.

Qualifications:

• Bachelor’s degree, preferred

• Ability to handle confidential material appropriately

• Ability to multitask, set deadlines and priorities

• Careful attention to detail, ability to take initiative and be proactive in problem solving

• Ability to communicate professionally, effectively, and efficiently orally and in writing

• Skills in problem solving, anticipating needs, organization, and time management

• Aptitude and proficiency in Microsoft Office software, specifically in Microsoft Outlook for calendaring

• Employment experience in office setting; Knowledge of general office procedures

• Christian integrity and character, supportive of the Wesleyan Church theological and doctrinal positions.

Houghton University is fully committed to a culturally diverse faculty, staff and student body. Successful

candidates will evidence similar commitments.

Houghton University is a Christ-centered, liberal arts and sciences institution of The Wesleyan Church, an
evangelical holiness denomination rooted in the teachings of John Wesley. All employees are expected to share a
set of values, convictions, and commitments that guide our life together. The University expects that all faculty and
staff will respect the University’s Vision of our Common Life, Doctrinal Statement, Wesleyan beliefs and core
values, and adhere to its lifestyle expectations.

Application Procedure:
To apply please submit the following materials via email to: jobs@houghton.edu.

(1) Cover Letter
(2) Resume
(3) 3 References
(4) Answers to the following questions:

Please review the following documents:
https://www.houghton.edu/a-vision-of-our-common-life/
https://www.houghton.edu/doctrinal-statement/
https://www.wesleyan.org/about/our-beliefs

1. Please provide a brief description of your journey to personal faith in Jesus Christ and subsequent growth.
2. Please identify the church where you currently attend. In what ways are you currently participating in

your local church or fellowship?
3. Are there any areas of Houghton’s beliefs or practices that you find challenging or problematic? If yes,

please explain.