Responsibilities

The position serves as an Administrative Assistant for the Office of the Health Director. Responsibilities include, but are not limited to assisting the Health Director by:

· Provides confidential executive level support in matters pertaining to: Personnel management; development of policies and procedures; contract negotiations; meeting minutes; complaint resolution; employee payroll and legal proceedings.

· Manages schedules and maintains files for recurring meetings/conferences

· Scheduling and arranging meetings

· Makes travel arrangements and completes reimbursement forms/requests

· Composes/drafts: Contracts, memos, policies and procedures, and assorted other materials

· Monitors and coordinates the processing of Department contracts

· Assists with monitoring of Department productivity standards

· Assists with monitoring of Administrative Policy – maintains Department Administrative Policy Manual

· Interacts professionally with Board of Health, Board of County Commissioners, County Manager, other county department directors and community partners and/or stakeholders

· Serves as an Assistant Deputy Registrar for Vital Records for the agency

· Other duties as assigned by Health Director

General work hours are Monday through Friday 8 a.m. to 5 p.m. with some early morning or occasional evening and/or weekend work required to meet the public health needs of the community.

Minimum Training and Experience Requirements

· Completion of high school or equivalent and four years of progressively responsible secretarial or clerical/administrative/office management experience; or completion of a two-year secretarial science or business administration program and two years of progressively responsible secretarial or clerical/administrative, office management experience; or completion of a four-year program in a college or university preferably with major emphasis on coursework in business administration, public administration, or other related field.

· Proficiency in using Microsoft Outlook, Word, Excel and PowerPoint desired.

How to apply:

· Applicants must register online or in person with NC Works. www.ncworks.gov

· Submit a State application (PD-107) and, if needed PD 107 continuation job sheet.

· Applicants must include 3 references with their contact information and the applicants valid email address for all correspondence from the employer to the applicant.

· No applications are accepted at Macon County Human Resources or Macon County Public Health.

· A criminal background check will be completed before hiring.

**Registration and PD-107 are required and may be obtained from and submitted to NC Works on or before the closing date.

Division of Workforce Solutions - NC Works
Court House Annex
5 West Main Street
FRANKLIN, NC 28734

Job Type: Full-time

Pay: From $33,268.04 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person