Company Description

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services.
Trusted all over the world, SGS is a market leader because we put 100% passion, pride and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential.

Job Description

Provides general office support for lab and field operations.
Job Functions

• Register client jobs, Process Lot Reports for laboratory tests and provide Lot Reports to customers
• Process Word Documents for job final certificates and provide final certificate to customers
• Handle daily communications via phone with customers as needed
• Coordinate Accounts Payable and Shipping of Analytical Samples
• Provide weekly KPI updates for client jobs.
• Answers and directs incoming phone calls and provides follow up if needed
• Checks in visitors, making sure they are aware of policies, view the safety video and provide any additional assistance to visitors
• Maintain office supplies
• Manage and order client gifts and marketing items, organize for trade shows and other events, assist in planning client and executive visits, and employee events
• Assist with onboarding new employees including building assignments, badges and orientation
• Maintain the site organizational chart and staff schedules
• Coordinate registration for workshops and send follow up as needed
• Serves as lead to other admin assistants and provides training and guidance as needed
• Adhere to internal standards, policies and procedures.
• Perform other duties as assigned by supervisor

Qualifications

Education and Experience

• High School/GED (Required) 
• Minimum two (2) years of experience (Required) 
• Associate Degree in Office Procedures. (Preferred)
• 3 years of experience in office clerical duties (Preferred)

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.