Description

Administrative Assistant

FLSA: NON-EXEMPT

Job Summary:

We are looking for an upbeat and master multi-tasker to join our Team as an Administrative Assistant! Our Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative task while maintaining a positive presence in the workplace.

Supervisory Responsibilities:

· N/A

Job Responsibilities:

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and clients.

· Maintains filing systems as assigned.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Responds to and resolves administrative inquiries and questions.

· Coordinates and schedules travel, meetings, and appointments for management.

· Prepares agendas and schedules for meetings.

· Records and distributes minutes or other records for meetings.

· Maintains office supplies and coordinates maintenance of office equipment.

· May assist in training newly hired assistants.

· Performs other related duties as assigned.

Requirements

Job Qualifications:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite or related software.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

· Strong ability to use smart devices

Education and Experience:

· High School Diploma required

· Associate’s Degree desired

· Working knowledge with Microsoft Office 365 Suite: Outlook, Word, Excel, and PowerPoint

· One to three years of experience in an administrative role

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 35 pounds at times.

· Some outdoor work may be required for event planning and setup.