ACCOUNTS PAYABLE SPECIALIST

This is an onsite position located in Downers Grove, IL.

3 days in the office and 2 days remotely after your training period.

The ideal candidate will have strong organizational skills and can accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

Responsibilities

• Review and record invoices from vendors to ensure accuracy in billing
• Process expense reports from employees Identify discrepancies and escalate in appropriate manner
• Know approved vendors and policies to avoid paying unauthorized invoices and expenses
• Maintain 1099s and generate report at year end
• Review, sort, and match invoices and check requests, ensuring proper approval prior to payment.
• Set invoices up for payment via checks, ACHs and wires.
• Experience in a multi-location company
• Enter accounting data into ERP system.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Monitor accounts to ensure payments are up to date
• Research and correct invoice discrepancies.
• Maintain files and documentation thoroughly and accurately, by company policy and accepted accounting practices.
• Manages high volume Invoicing.
• Responsible for resolving all discrepancies & vendor reconciliation statements.
• Meet deadlines for month-end closing.
• Assign purchase order numbers and maintain purchase order database including proper approvals
• Issue checks, ACHs and wires
• Other related duties and ad hoc projects as requested.

Qualifications

• Bachelor’s degree preferred but not required.
• Fluent in Microsoft Office, including MS Excel and MS Word
• 3 years Accounts Payable experience
• Accurate data entry skills
• Displays a high level of integrity and confidentiality.
• Strong work ethic & organizational skills required.
• Problem-solving, research and resolution, data analysis skills
• Ability to communicate effectively verbally and in writing.
• Respond promptly to vendor inquiries, resolve payment status issues, and maintain positive relationships.
• Ability to interact with co-workers and vendors in a professional manner.
• Ability to work independently and with a team in a fast-paced/high volume environment with accuracy and timeliness.
• Experience in QuickBooks or similar accounting software a plus
• Ability to multitask and prioritize workload.

Competencies:

• Intermediate Excel skills (e.g., vlookup, pivot tables, IF functions)
• Prioritize and organize, work well under stress, meet deadlines.
• Switch tasks frequently and as needed, while waiting on data to complete next steps.
• Work flexible hours, as required to meet deadlines.
• Adapt to constant change.
• Willing to learn new things and embrace new responsibilities.
• Communicate effectively in-person and via telephone/email.
• Great attention to detail
• Positive attitude and solutions-oriented