Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$ 23.00 hour

Education

High School / GED

Travel

None

Security Clearance Required

Secret

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Typical Pay Range – From 23.00 hourly

Position Overview:

The position will provide support to the Corporate Customer Support Department (CCSD), Naval Air Warfare Center, Weapons Division (NAWC, WD) located in China Lake, CA. The Communications and Organizational Support Division, within the CCSD, provide administrative products and services to reinforce all NAWCWD operations.

Primary/Major Duties and Responsibilities:

• The Secretary resides within customer’s office spaces and is integral to the day-to-day activities of the supervisor and staff; will work somewhat independently performing various clerical and secretarial duties. The Secretary will be required to interface with personnel that they directly support as well as others resident in the office.
• The Secretary will act in a professional manner, coordinate schedule with other staff members and or co-workers, and ensure duties and office coverage are priority.
• This position will require meeting, greeting, and directing a multitude of people throughout a day in person or via phone conversation.
• Regular and recurring duties will include responding to customers requiring support, responding to email, responding to telephone callers and other requests for services.
• This position will provide customers with accurate and complete information on administrative support processes, procedures, and documentations requirements.
• Prepare and review official correspondence, ensure that proper format, grammar, and spelling are used in creating, editing, and preparing documents.
• The Secretary shall be responsible for building and equipment maintenance, telephones, personnel moves, and assisting with facility upgrades.
• The Secretary shall track incoming and outgoing personnel, update org charts, and call in CSRs and MAC requests.
• The Secretary shall assist with on boarding of new personnel by preparing badging paperwork.
• The Secretary shall maintain muster list and assist with muster data calls.
• The Secretary shall interact professionally with all levels of management within NAWCWD both internal and external.
• The Secretary shall ensure familiarity with the NAVAIR and NAWCWD concept of operations and observance of safe and effective work habits, including Information Assurance and protection of classified/ confidential/Privacy Act information.
• The Secretary shall monitor and safeguard Privacy Act information.
• The Secretary shall generate off-center security clearances for staff and renew annually. Maintain log for SAAP badges and office door keys.
• The Secretary shall ensure that any classified correspondence/material is properly prepared per DON instruction before mailing.
• The Secretary shall ensure all classified material is properly controlled to eliminate infractions or violations. Update security containers, cipher, and padlock combinations as required.
• The Secretary maintain and purchase office supplies using the Military Standard Requisitioning and Issue Procedures (MILSTRIP).
• The Secretary shall provide escorting for U.S. and Foreign National visitors as assigned.

• The Contractor shall assist with preparing local Agency curriculum design and development services to include identification of learning objectives through engagement with subject matter experts, key stakeholders, and target audiences for the Office Manager Development Program (OMDP). The Contractor shall assist with creating and modifying content, delivery methods and instructional guides for the OMDP.
• The contractor shall identify and request approval from the technical point of contact (TPOC) for each person expected to require access to a Government facility and authorized to open/close the facility.
• The Contractor shall provide support to include opening facilities, unlocking entry combinations, annotating the Security Container Check Sheet (Standard Form 702), turning the magnetic open/close sign to "open", deactivating the alarms, and visually inspecting the area for unauthorized signs of entry.
• The Contractor shall provide support to include closing facilities by performing an "end of the day"
• security check and annotating the Activity Security Check Sheet (Standard Form 701), setting the alarm, exiting the facilities, locking the combination locks, annotating the Security Container Check Sheet (Standard Form 702), and turning the magnetic open/close sign to "closed." If the facility cannot be secured, the Contractor shall contact the appropriate Security Coordinator and/or additional designated DoD POCs. The contractor shall be responsible for accommodating the above responsibilities up until but not to exceed the end of the core hours. As no overtime is allowed on this contract, security checks shall be scheduled accordingly.
• The Secretary shall assist with inventory and inventory control programs.
• The position will be responsible for customer calendars, coordinate meetings and keeping calendar on track throughout the day.
• Additional duties will include duplication and routing of documents, scheduling meetings, and conferences to include setup and facilitate video teleconferences.
• Position will provide support to executive level meetings, will act as the primary/backup point and facilitator of meetings, conferences and VTCs held within the Management Information Center (MIC); will schedule VTC’s, provide VTC setup, and meeting facilitator as determined by the staff office operations officer.
• The position will operate within the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other systems (SharePoint, VTC support, and DTS) daily.
• The position will prepare and review travel orders, process vouchers, and other forms required utilizing the government travel systems, such as Defense Travel System ensuring travel is in accordance with Joint Travel Regulations (JTR).
• Administrative support may require supporting executive staff with office responsibilities to include budgeting, personnel records and payroll and other duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Required Qualifications and Experience:

• High school diploma or GED.
• Three years’ experience
• Ability to work independently on routine office tasking and work efforts.
• Ability to operate proficiently utilizing Windows Office suite of software to include Microsoft Word, Excel, Power Point, Teams and Outlook.
• Knowledge of the NAWCWD organizational structure is a plus.
• Communicate effectively orally and in writing

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market and other business considerations as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.

Afognak Native Corporation, Afognak Commercial Group, LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender expression or gender identity (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws (“protected status”).

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.