Must submit an application on Edjoin.org in order to be considered.

https://www.edjoin.org/Home/PrintJobPosting/1940180

Deadline: 05/26/24

DEFINITION

Under the direction of the Principal, perform a variety of complex and responsible secretarial duties to assure smooth and efficient school office operations and to relieve the school Principal of administrative detail; serve as secretary to the Principal and coordinate communications between administrators, District and site personnel, parents, students and general public.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Perform a variety of complex and responsible secretarial duties to assure smooth and efficient school office operations and to relieve the school Principal of administrative detail; maintain confidentiality of sensitive and privileged information.
• Serve as secretary to the Principal and coordinate communications between administrators, District and site personnel, parents, students and the general public; perform public relations and communication services for the Principal; schedule and arrange appointments, meetings, conferences and other events; maintain master calendar of events; independently compose letters, memoranda and other correspondence.
• Receive and assist visitors; screen telephone calls for the Principal from the public, staff and parents; take and relay messages; exercise independent judgment in resolving a variety of issues and refer difficult issues to administrator as necessary; provide information and assistance related to District policies, procedures and regulations.
• Input and update a variety of data into an assigned computer system; generate a variety of mandated and requested computerized records and reports related to assigned activities; assure the timely distribution and receipt of a variety of records and reports.
• Prepare and maintain a variety of reports, records and files relating to students, personnel, operations, school visitors, emergency drills, incidents; maintain staff attendance records and submit attendance reports for certificated, classified and substitute personnel.
• Type from rough drafts or verbal instructions a variety of materials such as letters, forms, memoranda, requisitions, evaluations, lists, flyers and bulletins; duplicate materials as needed; process a variety of forms and applications.
• Obtain substitute teachers as necessary; collaborate with the substitute services technician as required to assure adequate coverage for teachers, administrators and staff; maintain related records.
• Receive, sort, distribute and respond to incoming mail.
• Train and provide work direction and guidance to assigned clerical personnel and student aides.
• Receive, type and distribute requests for maintenance and repairs and forward to appropriate District departments; follow-up on work orders to assure completion.
• Maintain, distribute and account for school site keys; request keys as necessary.
• Order, receive and maintain inventory of office and classroom supplies and materials; distribute classroom supplies to teachers as requested.
• Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare agendas and take minutes as directed.
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software; assist in maintaining office equipment as directed.
• Prepare and disseminate a variety of packets and informational materials; participate in organizing daily bulletins and school announcements.

QUALIFICATIONS

EDUCATION AND EXPERIENCE:

• Any combination equivalent to: graduation from high school supplemented by college level course work in secretarial science or related field.
• Three years of increasingly responsible secretarial experience involving public contact.

KNOWLEDGE OF:

• School office terminology, practices and procedures.
• Modern office practices, procedures and equipment.
• Applicable laws, codes, regulations policies and procedures.
• District organization, operations, policies and objectives.
• Record-keeping techniques.
• Business letter and report writing techniques.
• Telephone techniques and etiquette.
• Oral and written communication skills.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.
• Principles and practices of training and providing work direction.
• Basic math.

ABILITY TO:

• Perform a variety of complex and responsible clerical and secretarial duties to assure smooth and efficient school office operations.
• Serve as secretary to the Principal and coordinate communications between administrators, District and site personnel, parents, students and general public.
• Input data into an assigned computer system and generate mandated and requested computerized reports.
• Interpret, apply and explain laws, codes, rules and regulations related to assigned activities.
• Analyze situations accurately and adopt an effective course of action.
• Answer telephones and greet the public courteously.
• Compose correspondence and written materials independently or from oral instructions.
• Work independently with little direction.
• Maintain records.
• Plan and organize work.
• Type and input data at 55 words per minute from clear copy.
• Train and provide work direction to others.
• Compile and verify data and prepare reports.
• Complete work with many interruptions.
• Operate a variety of office equipment including a computer and assigned software.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Add, subtract, multiply and divide quickly and accurately.

WORKING CONDITIONS:

ENVIRONMENT:

• Office environment.
• Constant Interruptions

PHYSICAL DEMANDS:

• Sitting for extended periods of time.
• Seeing to read a variety of materials.
• Hearing and speaking to communicate and provide information to others.
• Dexterity of hands and fingers to operate a computer keyboard and/or calculator.
• Reaching overhead, above the shoulders, and horizontally.
• Bending at the waist, kneeling or crouching to retrieve and file materials.
• Position will often be required to lift, carry, pull, or otherwise move objects between 10 and 20 pounds.

Job Type: Full-time

Pay: $4,127.00 - $5,276.00 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person