Job Description

Position Title: Collections/Closings Administrative Assistant

Company: Hebel & Hornung, PSC

Location: 6511 Glenridge Park Place, Suite 1, Louisville, KY 40222

About Us: Hebel & Hornung, PSC is a small, reputable law firm specializing in real estate closings, condominium and community association matters, civil litigation, business and corporate law, estate planning, probate and more. We pride ourselves on providing exceptional legal services to our clients while fostering a collaborative and supportive work environment for our team.

Job Summary: We are seeking a highly organized, detail-oriented and proactive Collections/Closings Administrative Assistant to join our team. The primary responsibilities of this role include managing condominium and community association collection efforts, providing administrative support to attorneys and other team members as needed, and facilitating the closing process for real estate transactions.

Schedule: Full-Time Position, Monday through Friday, 8:30 a.m. to 5:30 p.m.

Responsibilities:

• Assist with condominium and community association collections by drafting correspondence, contacting property managers/associations, monitoring outstanding/incoming debtor payments, and additional related duties as needed.
• Assist Closing Coordinator to help manage all aspects of the closing process for real estate transactions, including preparing documents, scheduling closings, and communicating with clients, lenders, and other parties involved.
• Maintain accurate and organized files and documentation related to client matters, collections, and other administrative tasks.
• Provide administrative support to attorneys and other team members, including document preparation, scheduling appointments, filing, and managing calendars.
• Handle incoming calls and correspondence, prioritize tasks, and ensure timely responses to emails and inquiries.
• Assist with special projects and other duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Previous office experience is preferred (in a legal or real estate office environment is a plus).
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
• Attention to details and accuracy essential to record keeping tasks.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Positive attitude and willingness to learn and adapt in a fast-paced environment.

Benefits:

• Competitive salary
• Health insurance options
• Retirement savings plan
• Paid time off

How to Apply: Interested candidates should submit a resume and cover letter to the Office Administrator, Jennifer Smith, at jsmith@hebelhornung.com. Please include "Collections/Closings Administrative Assistant - [Your Name]" in the subject line of your email.

We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.

Equal Opportunity Employer: Hebel & Hornung, PSC is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We welcome and encourage applications from individuals of all backgrounds and abilities.

Job Type: Full-time

Pay: $30,000.00 - $40,000.00 per year

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Ability to Commute:

• Louisville, KY 40222 (Required)

Work Location: In person