Cy-Fair Fire Department is hiring for an Accountant Payable Specialist. Come join our growing team!!

Objectives:

The Cy-Fair Fire Department (CFFD) shall define the position, duties, and minimum requirements for each rank in the Department.

Title:Accounts Payable Specialist

Selection:Selected Chief Financial Officer and Approved by the Fire Chief

Reports to:Controller

Positions Supervised: N/A

Responsibilities:

Essential Behavioral Expectations

1. All personnel are expected to use professional courtesy, discretion and sound judgment when engaging in any contact with co-workers, members of the public, vendors, visitors and/or other personnel.
2. Personnel are also responsible for but not limited to, the following behavioral expectations: maintaining confidentiality of business knowledge and personnel information, maintaining professional relationships while engaging in job-related tasks, cooperating with others to resolve conflict and achieve goals, and maintaining a pleasant attitude while leaving personal business or issues/problems outside the workplace.
3. Maintain the physical and mental health necessary to perform assigned duties
4. Physical Demands:

1. 1. The physical demands and work environment characteristics described are representative of those that must be met or are encountered by a member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
   2. Ability to work in a standard office environment and to travel to different sites and locations as needed.The work of this classification entails frequent walking, standing, lifting and carrying heavy objects, and the operation of tools and equipment requiring the use of coordinative and manipulative skills.

Required Experience and/or Qualifications:

1. All personnel in good standing, and with the following qualifications, are eligible:

1. 1. Minimum 18 years of age

B. Desired Knowledge/Skills/Abilities:

1. 1. Exhibits a solid understanding of fundamental finance, accounting, and bookkeeping principles, ensuring accuracy in financial transactions.
   2. Possess the capability to thrive in a fast-paced, high-volume transactional setting, exhibiting robust organizational skills, meticulous attention to detail, and adept multitasking abilities.
   3. Proven ability to demonstrate customer service excellence, coupled with proficient negotiation skills tailored to financial transactions for an organization.
   4. Excellent written communication skills paired with a proficiency in mathematical calculations. Ensures clear and accurate correspondence enabling effective information exchange within the team and with external parties.
   5. Familiarity with purchasing principles and practices, including bid analysis and specification preparation, to support procurement processes.
   6. Commitment to upholding confidentiality and professionalism in handling sensitive financial information.
   7. Experience with understanding and interpreting budgets and budgeted expenses.
   8. Ability to comprehend and interpret budgets and projected expenses, contributing to effective financial planning.
   9. Capacity to analyze data and information critically, supporting informed decision-making processes.
   10. Consistently delivers high productivity levels without compromising the quality and accuracy of work output.
   11. Shows expertise in coding invoices and navigating various accounting software and online platforms to facilitate seamless financial operations.
   12. Strong record-keeping skills, enabling comprehensive documentation and organization of financial transactions.
   13. Shows proficiency in Microsoft Office suite, particularly Excel, leveraging advanced features to analyze financial data and streamline reporting processes in conjunction with existing accounting systems.
   14. Customer service orientation coupled with adept negotiation skills, ensuring positive interactions with stakeholders.

Education/Degrees:

1. Any combination of education and experience that would likely provide the required knowledge, skills and ability qualifies
2. Must have a high school diploma or equivalent.
3. Must have three or more years’ experience in Accounting with a business environment.
4. Preference provided to candidates that possess an Associate’s degree or higher from an accredit college or university with major coursework in Accounting, Finance, Business Administration or a related field.

Certifications/Licenses:

1. Must possess a valid driver’s license issued by the State of Texas, with an acceptable driving record.
2. Must have a current CPR card from the American Heart Association or the ability to obtain within 30 days
3. Complete NIMS (ICS-100, ICS-200, ICS-700, and ICS-800)
4. Preference provided to candidates that possess a certification from an accredited institution or reputable agency such as Institute of Financial Operations & Leadership (IFOL).

Guidelines:

Essential Job Functions – Performs all work duties and activities in accordance with Department Standard Operating Guidelines, including Bulletins, Memos, Safety guidelines, Personnel Handbook and Chief’s Orders.

1. Duties may include but are not limited to the following:

1. Responsible for the accurate and timely entering of all monthly record keeping of accounts payable to include digital record keeping in the department’s digital accounting and records management systems.
2. Authorizes prompt payment for purchases by forwarding receiving documentation.
3. Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data.
4. Assist the Controller/Staff Accountant with check batch processing
5. Review all invoices for appropriate documentation and approval prior to payment. Execute as applicable the entry, preparation and mailing of invoices promptly and accurately.
6. Process and distribute reimbursements for personnel per department policy.
7. Responsible for verifying receipt of items by comparing supporting documentation to items received to items ordered; resolves shipments in error with suppliers and resolves disputes related to payment.
8. Verify and ensure all purchasing packets are complete, accurate, entered and filed accordingly with the appropriate supporting documentation.
9. Generate reports detailing account status. May collaborate with purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
10. Frequently collaborates with members of the Finance Division to identify, effectively communicate and correct any procedures. Works closely with the Purchasing Agent and can serve in their absence.
11. Effectively streamlines and improves the accounts payable process.
12. Collaborate within the Finance Division with the timely completion of audits as applicable to support the effective operations.
13. Take ownership of filing systems and maintain an organized document filing system that promotes accessibility of records.
14. Optimizes the departments financial transactions and systems. Understand and monitor retention procedures established by the department and participate in document destruction projects as assigned.
15. Participation in special tasks or projects as directed. Collaborate with the purchasing agent to conduct periodic audits of purchasing records, ensuring completeness, accuracy, and compliance with organizational policies and external regulations.
16. Engage in ongoing education and training opportunities to stay informed about industry best practices and regulatory requirements.
17. Performs other duties as assigned.

Cy-Fair FD has the right to consider any combination of education and experience in determining an individual’s qualification for this position.

Compensation:

Pay Rate: $28.18

Longevity: $0.20/hr. Regular hours – per year of service with CFFD

Education Bonus:

Associate’s Degree: $0.58/hr. Approximately $1,200 annually, not including overtime.

Bachelor’s Degree: $0.87/hr. Approximately $1,800 annually, not including overtime.

Master’s/Doctorate Degree: $1.15/hr. Approximately $2,400 annually, not including overtime.

Benefits:

Retirement:

TCDRS Pension: 7% employee contribution/14% employer contribution

457B Voluntary retirement account, Employer will match up to 3%

Annual Leave:

84 Hours Vacation* /84 Hours Sick / 120 Hours Holiday

*Accrual increases every 2 or 3 years depending on length of service

Insurance:

Medical benefits are offered thru Blue Cross Blue Shield. 

PPO HSA $5,000: The department covers 100% of the employee premium and 90% for family.

The department makes a quarterly contribution towards the HSA account.

Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance

The CFFD covers 90% of the employee premium and 70% for family for dental and vision.

The CFFD pays 100% of the premiums for Short Term Disability.

The CFFD pays 100% of the premiums for Long Term Disability.

The CFFD pays 100% of the premiums for a $50,000 Life Insurance policy.

Supplemental Insurance:

Aflac is available with 100% being paid by the employee.

Additional Life insurance is available with 100% being paid by the employee.

To Apply: Visit www.cyfairfd.org and click on the Join Our Team tab/Career. 

It is the policy of the Cy-Fair Fire Department to subject all applicants to the following:

Medical physical and drug testing

Background screening; includes criminal record search, employment verification, sanction screening (NHDB), sex offender registry search