POSITION SUMMARY

The Accounts Payable Specialist is responsible for daily bookkeeping, maintaining accurate financial records, and ensuring compliance with accounting principles and regulations. The ideal candidate would be dedicated, hardworking, and a quick learner with a positive attitude.

RESPONSIBILITIES

• Receive, review, and process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and receiving documents to verify accuracy and completeness of transactions.
• Enter invoice details into the accounting system with a high level of accuracy.
• Reconcile accounts payable transactions and resolve discrepancies or issues.
• Communicate with vendors regarding invoice inquiries, discrepancies, and payment status updates.
• Maintain organized and up-to-date records of accounts payable transactions, including filing invoices and supporting documentation.
• Assist in month-end closing activities, including accruals and account reconciliations.
• Generate reports on accounts payable aging, outstanding invoices, and other relevant metrics for management review.
• Collaborate with other departments, such as procurement and finance, to streamline processes and improve efficiency.
• Ensure compliance with company policies, accounting principles, and regulatory requirements in all accounts payable activities.
• Responsible for coding credit card transactions, employee expense reimbursement, AP invoices.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices.
• Commitment to integrity, ethics, and confidentiality in handling sensitive financial information.
• Other related duties as assigned.

JOB EXPERIENCE & REQUIREMENTS

• 2 years of accounting experience in an office setting.
• Proficiency in Microsoft 365 and related applications.
• Ability to learn new accounting software systems.
• Excellent verbal and written communication abilities across all levels of an organization.
• Strong knowledge of accounting principles, and financial analysis techniques. Prefer NetSuite experience.
• Excellent analytical and problem-solving skills with a keen attention to detail.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Attention to detail and the ability to work independently.

PREFERRED BACKGROUND AND EXPERIENCE

• Bachelor's or Master’s degree in Accounting, Finance, or a related field preferred.
• Knowledge of industry-specific regulations and trends is preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• Experience in the telecommunications or fiber optic broadband industry preferred.
• Experience with NetSuite or other enterprise resource planning (ERP) system preferred.

HyperFiber is an equal opportunity employer, and does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Performance bonus

Education:

• Bachelor's (Preferred)

Experience:

• fiber or cable industry: 1 year (Preferred)
• Accounting software: 1 year (Preferred)
• NetSuite: 1 year (Preferred)
• Microsoft 365: 2 years (Required)
• Accounting: 2 years (Required)

License/Certification:

• Certified Accounts Payable Professional (Preferred)

Work Location: In person