Full Job Description

We have an excellent opportunity for an Executive Assistant to perform high-level administrative task. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well organized, have great time management skills and be able to the act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Position: Executive Assistant

Responsibilities and Duties:

• Provides high-level administrative support and assistance to the Chief of Staff and/or other assigned leadership staff.
• Performs clerical and administrative tasks including managing calendars, coordinating meetings, prioritizing the most sensitive matters, drafting letters, memos, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.
• Coordination of domestic and international travel aligned with Company Policies and Procedures in addition to coordinating all aspects of internal and external visitors.
• Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
• Executive-level calendar management including but not limited to, prioritizing inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure smooth day-to-day engagements.

Required Skills/Abilities/Experience:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 60 words per minute.
• Extremely proficient with Microsoft Office Suite, Google, or similar software with the ability to learn new or updated software.
• Minimum (5) – 10 years of related experience required

Education:

• Bachelor’s degree in Business Administration or related field is a plus

Job Type: Full-time

Pay: $50,000.00 -65,000.00

Benefits:

• 401(k)
• Health insurance
• Paid time off

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person