Company: Savia USA
About Us:
Savia USA is a leading beverage wholesale and distribution company, dedicated to providing high-quality beverages to a wide range of customers. We pride ourselves on our exceptional customer service, efficient logistics, and innovative approach to the beverage industry. We are currently seeking a detail-oriented and proactive individual to join our team as an Order Processing and Accounts Specialist.
Job Summary:
The Order Processing and Accounts Specialist will play a critical role in ensuring smooth operations within our sales, logistics, and accounting functions. This position involves processing orders, managing accounts payable and receivable, handling online/e-commerce orders, and performing various administrative tasks. The ideal candidate will have excellent communication skills, strong organizational abilities, and a keen eye for detail.
Key Responsibilities:

1. Process Orders:
   
   • Communicate with the sales team to accurately process customer orders.
   • Schedule logistics to ensure timely delivery of orders to customers.
   • Maintain accurate records of all orders and deliveries.
2. Accounts Payable and Receivable:
   
   • Send invoices to customers and follow up on due payments.
   • Collect payments on outstanding invoices and manage account discrepancies.
   • Review and process invoice deductions.
   • Pay vendor bills and manage vendor relationships.
   • Maintain accurate financial records and ensure compliance with accounting standards.
3. Manage Online/E-Commerce Orders:
   
   • Fulfill online orders from platforms such as Amazon.com, Walmart.com, TikTok Shop, etc.
   • Ensure accurate and timely processing of e-commerce orders.
   • Coordinate with logistics partners to manage the shipping and delivery of online orders.
   • Handle customer inquiries and resolve any issues related to online orders.
4. Administrative Tasks:
   
   • Perform general administrative duties such as answering phone calls, responding to emails, and managing office supplies.
   • Assist in organizing and scheduling meetings.
   • Maintain filing systems and ensure all documents are properly organized and accessible.
   • Support other departments as needed with various administrative tasks.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Proven experience in order processing, accounts payable, and accounts receivable.
• Familiarity with online/e-commerce order fulfillment.
• Strong proficiency in Microsoft Office Suite and accounting software.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Dynamic and supportive work environment.

How to Apply:
Interested candidates should submit their resume and cover letter to ahmad@saviausa.com with the subject line "Administrative Assistant Application."
Compensation: $52,000.00 - $65,000.00 per year