Description

Duties

• Performs administrative and secretarial support duties with delegated authority to perform higher level administrative duties and/or coordinate administrative support functions for the Director’s Office.
• Facilitates task management to ensure the timely processing of documents.
• Provides administrative support to emergency management operations activities.
• Provides support for unit budget development and management activities.
• Serves in an operational capacity in the state Emergency Operations Center, Joint Information Center, field offices and/or command posts during emergencies and disasters.

Qualifications

REQUIRED
High school diploma or GED;
AND
Four years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work.
Formal education and/or training in office or secretarial occupations, bookkeeping, or accounting will substitute year for year for the experience requirement.
DESIRED
Education:

• Associate degree in business, accounting, emergency management, or related field.

• Developing, updating, maintaining, and preparing unit budget documents using spreadsheet and word processing.

• Coordinate office operations; establish office procedures; review information; maintain office supply inventory; make business travel arrangements; manage records; and provide support to the unit manager.
• Prioritize and perform multiple tasks in the same timeframe, handle interruptions appropriately, and return to incomplete tasks.
• Organize and prioritize work, devoting adequate time and attention to individual tasks. Transitions easily between tasks, responding quickly and efficiently to work requests.
• Complete high volume of work over the course of a day.
• Remain acutely aware of timeframes and successfully meets deadlines.
• Provide excellent customer service to vendors, project staff, local jurisdictions, and other customers as needed.
• Use Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, and SharePoint) to develop documents in support of program requirements.

Supplemental Information

Compensation: Wage/salary depends on qualifications or rules of promotion.
CONDITIONS OF EMPLOYMENT
Background Investigation:Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.
Union Shop Provision:This position is covered by a union shop provision - Washington Federation of State Employees.
Driver's License:

• Valid to drive in the State of Washington.
• Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

• Cover Letter of no more than two pages sharing your interest in the position and explaining how you meet the requirements of the position, and
• A current state application profile, and
• Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), and
• **Resume, and
• A list of three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable. For each reference include the following:

• Name
• Professional Title
• Working Relationship
• Daytime Phone Number
• Email Address