Full Job Description: A local structural engineering firm located in the heart of downtown Memphis is seeking an experienced Administrative Assistant to become the right hand of our owner, handling crucial daily operations with a blend of technical and administrative skills.

Key Responsibilities:

• Manage professional communication through phone, email, and text, including appointment scheduling, client inquiries, and follow-ups.
• Handle financial tasks such as creating invoices, receiving payments via QuickBooks, managing bill payments, and bank reconciliations.
• Maintain a digital project database and files with regular data entry and updates.
• Assist in preparing quarterly sales reports and organizing multimedia files.
• Transcribe and edit field notes to draft technical reports, proofread and format final documents.
• Engage in social media marketing, including content creation and management on platforms like LinkedIn, Instagram, and Facebook.
• Utilize multiple web-based applications effectively.
• Participate in job site visits, demonstrating flexibility and practical skills in diverse environments.
• Provide support during off-hours as necessary, showing a commitment to project timelines and client needs.

Desired Skills and Experience:

• Proven experience in an administrative role within the building industry, construction, or related fields.
• Strong proficiency in MS Office, QuickBooks Online, and other relevant software (PDF Editors, Adobe Creative Cloud, Wix, Airtable, Dropbox, Company Cam, Evernote).
• Excellent verbal and written communication skills, with the ability to perform technical writing and maintain high standards in document management.
• A self-starter who is resourceful and adept at learning new skills quickly.
• Capable of working independently with minimal supervision and collaborating effectively with diverse teams.

Salary & Benefits:

• Salary range: $40,000 to $55,000 based on experience ($18-25 per hour).
• Competitive benefits package including health insurance reimbursement, annual PTO accrual starting after 30 days, annual bonus, and paid parking.
• Flexible working hours with the option for remote work as needed.

Work Hours:

• In-person: Monday to Friday, 9:00 AM to 5:00 PM.
• Remote work accommodations available when necessary.

We invite all qualified candidates who thrive in a dynamic, collaborative environment and are eager to contribute to a variety of structural engineering projects to apply.