We are seeking an experienced Administrative Assistant to review architectural modification requests for homeowners/condominium associations and to perform other administrative office duties.

Duties include but are not limited to:

Assist Board of Directors/ARC with architectural review process and coordinate with CAM's to complete inspections as necessary.

•Perform the architectural administration of the Association in accordance with management agreement and the Association's policies and procedures.

•Acts as the liaison between the Association Board of Directors, Architectural Committee and homeowners as it pertains to architectural modification requests.

•Perform administrative duties to document and track architectural requests.

•Ensure organizational/management tools are being effectively utilized such as shared calendar, action item list, ARC guidelines, committee charters, etc.

•Attend Architectural Committee/Board meetings as needed.

•Update resident information in TOPS (software).

Communicate with CAM's, Board of Directors and Architectural Committee members regarding any variance requests that are not in compliance with the Associations governing documents.

•Maintain unit and contract files relating to the operations of the Association

•Prepare violation letters as requested by the CAM's

Other duties as assigned

Requirements:

•Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.

•Knowledge of homeowners/condo associations.

•Basic understanding of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.

•Well versed in business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.

•Professional communication skills (phone, interpersonal, written, verbal, etc.).

•Exceptional customer service skills.

•Self-motivated, proactive, detail oriented and a team player.

•Time management and time critical prioritization skills.

•TOPS software experience a plus

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative experience: 2 years (Required)
• Architectural: 1 year (Required)

Ability to Relocate:

• Saint Augustine Beach, FL 32080: Relocate before starting work (Required)

Work Location: In person