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Sarah Reed Senior Living is Hiring a Receptionist Near Erie, PA
Receptionist (Part Time)
Position Summary:
- Responsible for clerical and receptionist duties.
- Responsible to assist the Reed House Office and Social Service department with ongoing clerical duties, inquiries, special projects and functions as organized by the department; backup for Full Time Receptionist.
Qualifications:
- High School graduate with educational emphasis on business.
- Previous experience in filing and operation of business machines and computer/word processor.
Essential Responsibilities:
- Answers general questions for employees and residents and/or directs to the proper authority.
- Answers switchboard, referring incoming calls to appropriate area; answers door and parking gate and requests all guests and visitors register.
- Performs general office typing, filing, copying, faxing and mailings.
- Coordinates schedules with all RH/RT receptionists and covers sick days, holidays, vacations, weekend shifts, and if necessary; lunch relief daily at Reed House reception.
- Listens, observes and responds to RH “Code Alert” alarm.
- Maintains a daily communication log.
- Responsible for U.S. mail distribution and freight sorting from UPS, FedEx, etc. carriers. Calls or delivers packages to residents for large parcels/packages.
- Inputs work orders for Maintenance Department as requested by residents and staff.
- Updates office copy of lists for residents daily: Updates mail distribution and telephone directory.
- Responsible for accurately handling petty cash funds, making change, cashing resident checks and receiving resident payments.
- Responsible for daily emptying of shred bins and shredding.
- Updates and publishes bimonthly resident phone directory.
- Prepares packets for Annual Training Meetings.
- Responsible for organization, safety and cleanliness of reception office.
- Updates and maintains Office Policy and Procedure Manual.
- Prepares for quarterly Memorial Services for family members. Prepares and mails invitation letters, posts signs and orders refreshments and set up.
- In preparation for emergencies or security issues, is aware of all security systems in the facility and alarms.
Non-Essential Responsibilities:
- Receives and collects money for various fund raising events throughout the year
- Records facility room reservations for conferences, meetings, guest room and resident social events, then posts accordingly.
- Refers and processes inquiries regarding residence in The Center to the Social Service Staff.
- Assists applicants with applications for employment.
- Maintains daily supply usage, supply cabinet and organization of supply room.
- Distributes incoming faxes to proper recipients.
- Maintains visitor/resident’s sign in/out sheets.
- Checks obituaries daily and cross-reference checks on waiting list.
- Oversees the mailing procedure of the discharge/death resident satisfaction surveys sent to discharged resident or family member if deceased and tabulates.
- Observe report and respond to safety issues. Responsible for keeping lobby neat and clean, reporting to housekeeping/maintenance anything requiring attention.
- Copies and distributes menus as directed by the Food Service Director. Updates meal census sheets for residents and staff.
- Other related duties and responsibilities that may become necessary as directed by Administration or Executive Secretary.
Job Summary
JOB TYPE
Full Time
SALARY
$32k-41k (estimate)
POST DATE
05/31/2024
EXPIRATION DATE
07/30/2024
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