Wingate Management Company is currently hiring for a part time (24 hour weekly) Administrative Housing Assistant in Haverhill, MA under the direct supervision of the Property Manager. The successful candidate will be assisting all property needs to our residential apartment community consisting of 144 units.

General Statement of Duties: Primary responsibility is providing administrative assistance, service and support to the Property Manager and staff. Represents the company professionally to the general public and members of the community.

Supervision Received: Reports to Property Manager.

Essential Functions of the Position: (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.

Provides office administrative assistance as follows:

• Greets and assists applicants, residents and guests.
• Prepares and maintains office
• Prepares, types and files office correspondence including letters, reports, and spreadsheets.
• Writes service orders and maintains service order log.
• Answers telephones in a professional manner; directs calls and records messages.
• Orders office supplies and maintains inventory.
• Opens and closes office. Secures confidential files and maintains office equipment.
• Administers rent collection efforts with Property Manager including rent receipts, 14-day notices, legal correspondence, etc.
• Processes income certifications/recertification's.
• Completes special projects assigned by manager.
• Coordinates turnover schedule with Maintenance Supervisor.
• Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
• Conducts new resident orientation.
• Fosters a positive, active and collaborative relationship with residents, communities and associated agencies. Works patiently, professionally and cooperatively with residents and staff. Preserves and respects resident and applicant confidentiality.
• Follows company policies, rules and regulations.

Minimum Qualifications
Education and Experience: High school diploma or G.E.D. required. Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.
Qualifications and Skills: Strong computer proficiencies required. Intermediate proficiency with Word, Excel, PowerPoint, Outlook. Basic proficiency with OneSite desirable. Fluent in English. Strong oral and written communication skills. Highly organized and detail oriented. Ability to work in a fast-paced environment where priorities change daily. Deadline driven. Demonstrates strong initiative and high level of professionalism.

***MUST HAVE RELIABLE TRANSPORTATION.

Physical Capabilities: Manual dexterity for competent use of office equipment. Ability to climb stairs and walk through the community.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 24 per week

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Word: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Haverhill, MA (Required)

Ability to Relocate:

• Haverhill, MA: Relocate before starting work (Required)

Work Location: In person