Professional Secretary II, 10.5 months (Head Secretary) JobID: 11193

Position Type:

Secretarial/Clerical/ Professional Secretary II 10.5 Month

Date Posted:

6/6/2024

Location:

Smart Jr High

Closing Date:

Open Until Filled

Smart Middle School or DepartmentProfessional Secretary II 10.5 mos Assignment Open6/6/24 Date

7:45 am Start Time4:15 pm End Time8 Number of Hours/DayClerical Classification6-8 Grade Level

7/29/2024 New Assignment Date

Currentsecretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application.Entry Wage 2024-25, $18.54/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract.Up to a $1,000 differentiated compensation will be availableINTERNAL BIDDERS: OPEN 6/6/24 THRU 6/13/24 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN 6/6/24 until filled

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)- Responsible for payroll and maintaining daily staff attendance data and supplying them with correct paper work- Responsible for Guest Teachers (arranging for teachers during their absences on Aesop), and class coverage within the building and time logs- Responsible for Instructional & Office Supplies, maintaining inventories of supplies for the purpose of ensuring items' availability- Monitor Xerox maintenance, supplies and copy codes- Responsible for all Instructional & Office Supply Catalogs, Curriculum Catalogs, Service Book Catalogs, Resale Workbooks- Responsible for checking in all supplies- Responsible for School's Site Based Accounting (Business Plus) and all Activities Accounting which includes Fundraiser, Service Fees, Yearbook,- Responsible for all Deposits and maintains appropriate records- Responsible for Service Fees (Collections, Notice of Late Fee Payments, Record of Waived or Reduced Waived Fees)- Responsible for yearly Registration and Collection of Fees- Responsible for Destiny Textbook ordering and inventory- Responsible for submitting Charter Bus Forms on line, "C" Forms, Payment Vouchers (using correct accounting codes and procedures), Fire Drills, Disaster Drills- Performs general clerical functions and record keeping (e.g. answering phones, mail, copying, faxing, etc.) for purpose of supporting assigned administrator and/or site with necessary materials- Responsible for School Dude- Responsible for typing reports, memos, forms, and other correspondence as needed- Responsible for organizing Starting and Ending the School Year office work- Responsible for issuing Room Keys- Building Event Coordinator (Registration, Parent Teacher Conferences, Professional Development Meeting - Responsible for Raptor management- Other duties as assignment by Building Administrators

Physical Requirements of Position:

Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs

Ability to communicate so others can clearly understand a normal conversation in person and/or on the telephone

Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

Experience with Quicken, AESOP, Infinite Campus, Microsoft Word, Excel Programs, Charter Bus Forms

Experience with Work Processing, Data Base, Spreadsheet

Ability to work in an office team environment in an effective, positive way

Ability to provide public relations and effective communications with staff, parents, and community in a friendly and positive manner

Ability to handle multi-task assignments with constant interruptions

Must have strict confidentiality with written, and spoken communications