POSITION SUMMARY:

Village Shalom is seeking an Accounts & Payroll Specialist. This position is responsible for preparing payroll from collecting time through payroll production, the timely and accurate filing of taxes, garnishments, all benefit payments to vendors as well as working with the finance teams, management, and other internal stakeholders to ensure accurate Accounts Payable management.

Education and Experience:

• Three to five years of payroll experience
• Working knowledge of computerized Payroll/Timekeeping/Accounting Systems - ADP experience preferred
• Knowledge of generally accepted principles/accounting procedures, degree in Accounting helpful
• High school diploma or GED required, associate’s or bachelor’s degree preferred

Qualifications:

• Proficiency in Excel is required; experience with pivot tables and VLOOKUP is preferred.
• Strong organizational skills and ability to multitask and manage multiple projects simultaneously while ensuring quality and accuracy.
• A forward-thinking mindset with the ability to work proactively and resourcefully, removing potential obstacles or developing solutions for any problems that arise.
• The ability and willingness to learn with a positive, friendly, and diligent attitude.
• Proficient communication skills to provide clear, concise feedback and direction among the team.

Job Responsibilities:

Payroll

• Accurately produces Payroll on a bi-weekly basis in ADP.
• Runs manual checks as directed by the Accounting & Finance Manager.
• Transmits Direct Deposit files.
• Processes all Direct Deposit requests.
• Files garnishments after each payroll and processes of new garnishments received in a timely and accurate manner.
• Files all payroll associated benefit reports.
• Performs monthly insurance benefit reconciliation for month end close.
• Produces payroll reports such as FTE report as required by Accounting & Finance Manager.
• Serves as back up for daily deposit preparation and transmission.
• Assists Accounting & Finance Manager with other tasks & special projects as needed.
• Process 403B deductions and loans
• Update payroll information for promotions, transfers, terminations and new hires
• Work closely with HR to insure accurate benefits and wage information
• Reconcile monthly benefits statements to employee withholding
• Collect and verify employee and timekeeping data
• Answer questions and resolve issues regarding payroll

Accounts Payable

• Review and process vendor invoices to ensure timely payments
• Work with various department to resolve missing documentation
• Review vendor statements and proactively contact vendors to correct discrepancies or past due balances
• Prepare weekly payment runs through the Accounts Payable system
• Monitor the Accounts Payable email inbox and responding to vendor and internal inquiries.
• Maintain Accounts Payable files
• Ensure Accounts Payable is processed accurately and timely
• Assist with timely and accurate month-end closings with financial reporting activities, taxes and fees.
• Work directly with Accounting & Finance Manager to conduct month-end reconciliation and dispute any variances.
• Demonstrate discretion in preparing, disclosing, and handling confidential information.
• Monitor and order office supplies.
• Reviewing employee credit cards, accounting for receipts, general ledger coding and ensuring company policy and procedures are followed.
• Assist with general office duties including but not limited to making copies, scanning documents, mailing, and in-person cash deposits
• Collect and maintain vendors’ tax information and assist in preparation of annual 1099 forms
• Assist in identifying and implementing process improvements and best practices
• Assist with development and documentation of accounting processes

Job Type: Full-time

Pay: Up to $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person