Senior Accounts Payable

Position Summary

The Senior Accounts Payable Specialist is responsible for overseeing and processing the company’s accounts payable functions, ensuring timely and accurate payment of invoices, expense reports, and vendor obligations. This role supports financial operations through reconciliation, reporting, process improvement, and compliance with company policies and accounting standards.

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently
• Review invoices for proper approvals, coding, and supporting documentation
• Manage full-cycle accounts payable processing
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain strong relationships with vendors and internal departments
• Research and resolve invoice and payment issues
• Monitor AP aging reports and ensure timely payments
• Assist with month-end and year-end closing activities
• Prepare accruals and AP-related journal entries
• Support audits by providing requested documentation and reports
• Ensure compliance with company policies, internal controls, and tax regulations
• Assist with implementation and improvement of AP procedures and systems
• Train and mentor junior AP staff as needed
• Maintain accurate vendor records, including W-9s and payment information
• Support 1099 preparation and reporting processes

Qualifications

Education

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Experience

• 5 years of accounts payable experience
• Experience in a high-volume or multi-entity environment preferred
• Prior senior-level AP or leadership experience preferred