Accounts Payable

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate processing of vendor invoices, payments, and reconciliations. The ideal candidate will possess strong technical accounting skills, familiarity with various financial software systems, and a comprehensive understanding of accounting principles including GAAP. This position plays a vital role in maintaining the integrity of our financial records, supporting compliance with internal controls such as SOX, and facilitating smooth vendor relationships.

Responsibilities

• Process and verify vendor invoices using accounting software such as Workday, SAP, or similar platforms.
• Ensure all payments are made accurately and on time through checks, ACH transfers, or wire transfers.
• Reconcile accounts payable ledger to ensure accuracy and resolve discrepancies efficiently.
• Maintain detailed records of transactions, including journal entries and account reconciliations.
• Support month-end closing activities by preparing necessary documentation and reports.
• Assist with audits by providing accurate documentation and explanations of transactions.
• Collaborate with procurement, finance, and human resources teams to streamline processes.
• Monitor compliance with internal controls including SOX requirements.
• Manage vendor files and respond professionally to inquiries regarding payments or account status.
• Support data entry tasks related to accounts payable, accounts receivable, and general ledger activities.

Qualifications

• Minimum of two years’ experience in accounts payable or related accounting roles within corporate or public accounting environments.
• Proficiency with financial software such as Workday, Paychex, QuickBooks, Sage, PeopleSoft, or UltiPro.
• Strong understanding of GAAP principles, double entry bookkeeping, and general ledger accounting.
• Knowledge of payroll management systems like ADP or Kronos is a plus.
• Familiarity with compliance standards including SOX controls.
• Experience with account reconciliation, journal entries, and month-end closing procedures.
• Excellent data entry skills with high accuracy (10 key typing proficiency).
• Strong analysis skills and attention to detail in financial concepts such as debits & credits.

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