Executive Assistant

Job Summary: A growing organization is seeking an Executive Assistant to provide high-level administrative and operational support to executive leadership and key stakeholders. This role will manage calendars, travel, communications, financial reporting, presentations, and event coordination in a fast-paced, high-demand environment.

Key Responsibilities:

• Manage executive calendars, schedules, meetings, and travel arrangements.
• Prepare presentations, reports, correspondence, spreadsheets, and other business documents.
• Compile, maintain, and analyze financial data and prepare routine and ad hoc reports.
• Coordinate meetings, retreats, events, and executive functions, including logistics and guest communications.
• Support communications and document management through internal platforms and software systems.
• Assist with expense tracking, invoice management, and basic bookkeeping functions.
• Provide marketing and administrative support including newsletters, presentations, and website updates.
• Oversee office administration activities including supplies, shipping, workspace coordination, and general organization.
• Collaborate effectively with internal leadership, external partners, and stakeholders while handling confidential information professionally.

Qualifications:

• Associate degree in Business Administration, Office Management, or related field preferred.
• 3 years of executive or administrative support experience.
• Advanced proficiency in Microsoft Office applications including Excel, Word, and PowerPoint.
• Strong organizational, multitasking, and communication skills.
• Ability to manage competing priorities in a fast-paced environment with strong attention to detail.
• Experience with bookkeeping, expense management, or administrative software preferred.
• Paralegal experience or education is a plus.

Additional Information:

• Fast-paced, collaborative work environment supporting executive leadership and strategic operations.
• Approximately 5% travel may be required.
• Opportunity to work closely with leadership on high-visibility initiatives and events.