What are the responsibilities and job description for the Accounts Payable Specialist position at Nortia Staffing - Human Resources, Accounting and Administrative Staffing?
We have a construction company in San Jose, CA seeking a strong AP Specialist to join their team on a temporary basis.
Highlights:
- Starts ASAP (interview this week and start next week)
- Pay is $30/hr
- 100% onsite required!
- Hours are 8am-5pm Monday-Friday
- Experience with QuickBooks Online is a must!
Essential Job Duties and Responsibilities
- Timely processing of employee expense reports for payment including verification of expenses and related receipt documentation. Also verifies General Ledger account charge/coding of expenses.
- Management and effective organization of vendor records in computer systems as well as physical files.
- Written and oral communications with Client’s staff and vendors regarding status of payments.
- Collaborate with the Accounting Manager on the development of standard operating procedures (SOP) and accounting procedure manuals as necessary to ensure consistency and smooth operation of A/P processing within the organization.
- Compliance with legal and regulatory requirements as applicable to A/P, including timely year-end electronic filing of 1099 (MISC and NEC) and 1096 forms to IRS & Franchise Tax Board electronically.
- Research and resolve vendor related problems and issues.
- Identify and propose continuous process improvements in Accounts Payable.
- Cross functional collaboration with other Finance functions.
- Providing support where needed within the department.
- Complete all work to a high-quality standard in alignment with Agency performance expectations.
Qualifications:
- A minimum of two years' experience in accounting or bookkeeping required.
- Previous experience in filing year-end federal and state electronic filing systems.
- Knowledge of internal controls required in a disbursement environment.
- Experience using QuickBooks Online is required
- Commitment to excellent customer service.
- Ability to exercise good judgment in sensitive situations and escalate issues to the appropriate person or entity.
- Ability to handle confidential information in a discreet and professional manner.
- Excellent organizational skills.
- Demonstrated attention to details, the ability to manage multiple areas and projects while simultaneously meeting competing payroll and departmental deadlines.
- Strong analytical and problem-solving skills
Salary : $30