Administrative Assistant – Billing & Scheduling

Administrative Assistant – Billing & Scheduling

Miami, FL (Near Kendall Area)

$20-21/hour

Full-Time | Monday–Friday

About the Role

We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced service environment.

This role combines customer service, billing, and vendor coordination, making it ideal for someone who enjoys multitasking and working with both customers and internal teams.

Key Responsibilities

• Answer inbound calls and assist customers with inquiries, scheduling, and follow-ups
• Communicate with vendors and suppliers to coordinate orders, services, and deliveries
• Process invoices, billing, and payments accurately
• Perform data entry and maintain organized records and documentation
• Assist with order tracking, job updates, and general administrative tasks
• Provide excellent customer service via phone, email, and in person

• 1–3 years of administrative, customer service, or office support experience
• Experience with billing, invoicing, or QuickBooks (preferred)
• Strong communication skills with good English grammar (written & verbal)
• Comfortable handling a high volume of calls and tasks
• Highly organized, detail-oriented, and dependable

• Bilingual (English/Spanish)
• Experience in service-based industries (HVAC, logistics, construction, plumbing, etc.)
• Experience communicating with vendors or coordinating services

• Stable, full-time opportunity
• Friendly and team-oriented work environment
• Opportunity to grow within the company