Qualifications

• 3-5 years experience as a legal assistant/paralegal
• Experience in the litigation arena.
• Familiarity with e-filing systems, the Florida Rules of Civil Procedure, & general litigation procedures.
• Knowledge of day-to-day operations of a legal office.
• Bachelor's Degree preferred.
• Computer literacy.
• Proficiency in English language.
• Excellent secretarial & organizational skills.

Duties and Responsibilities:

• Assist attorney(s) by opening new files, calendaring deadlines, ensuring deadlines are met, and inputting information into case management systems as required by clients
• Scheduling depositions, hearings, mediations, and examinations under oath, as well as preparing any required documents for same and preparing hearing materials as needed to meet local rules and coordinating court reporters as needed
• Drafting all pleading shells, to include Complaint responses, discovery responses, outgoing discovery, subpoenas, and motions, as well as orders and correspondence as needed
• Responsible for filing all pleadings with the court using the E-filing Portal as well as county specific software as required
• Monitoring and obtaining discovery responses and non-party documents
• Maintain attorney’s calendar, to include coordinating phone calls, hearings, depositions, reinspections, deadlines (to include trial deadlines if applicable), etc.
• Responsible for learning various client software systems and ensuring documents are uploaded or downloaded as required
• Assist with gathering and organizing file documents, policies, and documents received from outside sources
• Send and respond to correspondence/email from opposing counsel, vendors, clients, the Court, etc.
• Process vendor invoices according to client requirements
• Answer general phone calls for the firm and communicate professionally with opposing counsel, clients, and vendors
• Other tasks and projects as may be assigned.