ACCOUNTS PAYABLE SPECIALIST

SALARY RANGE: BASED ON EXPERIENCE AND EDUCATION

REPORTS TO: FINANCE COORDINATOR

* As a recipient of Federal Funding, ZMHA pledges to maintain a DRUG FREE workplace. Candidates for employment and current employees are subject to pre-employment screening, for cause screening, and random screening.

Duties and Responsibilities

Responsible for maintaining daily cash flow sheet for General Fund Bank Account, and assists in other accounting duties that involve vendors, computations, verifications, and reports. Specific duties include the following:

· Administration of the Wasp Payroll System

· Certifies all invoices on validity of expenditures and mathematical accuracy of all applicable invoices and statements prior to payment by the Authority. Files accounts payable invoices.

· Prepares and transmits accounts payable checks to Commissioners for signature and a monthly list of bills payable for submission to the Board of Commissioners.

· Maintains daily cash flow sheets and balances monthly ledger.

· Prepares Forms 1099 at year end.

· Reconciles monthly invoices for billing of services rendered to Zanesville Housing Development Corporation.

· Maintains office supply inventory and is responsible for purchasing office supplies.

· Records employees’ sick and vacation hours bi-weekly and submits report to supervisor.

· Responsible for Utility Consumption Reports.

· Processes new hire paperwork and onboarding, employment, and credit verifications.

· Validates all travel vouchers based upon ZMHA's current travel policy and procedures.

· Maintains/balances PHFSS and FSA accounts monthly.

· Verify merchandise sold/disposed requisitions.

· Performs other related tasks and duties as required by the Executive Director and Finance Coordinator.

Qualifications and Knowledge

· A minimum of two years accounting experience or training equivalent to graduation from an accredited college university or business school, or an equivalent combination of education and experience.

· Good knowledge of HUD regulations and Authority policies, procedures and practices pertaining to Low-Rent and Grant Programs. Considerable knowledge of generally accepted accounting principles, practices and techniques.

· Good knowledge of general office procedures and practices, business English and arithmetic.

· Skill in operating computer equipment and general office machines.

· Excellent knowledge of Microsoft office software including Microsoft Word, and Microsoft Excel.

· Ability to communicate clearly and concisely orally and in writing.

· Ability to establish and maintain effective and courteous relationships with other employees, vendors and other business contacts.

· Ability to maintain confidentiality

· Must be bondable, have a valid Ohio Driver's License and be eligible for coverage under Authority fleet auto insurance.

Supervision Received and Given

The employee receives instructions from the Finance Coordinator. Courses of action, deadlines, and priorities are established by procedure, the supervisor, or the employee, depending on the assignment. Routine duties, are initiated by the employee without supervisory direction. Instructions to the employee may be general or specific in nature. Problems or situations not covered by instructions are usually referred to the supervisor for resolution. The employee's work is reviewed monthly for accuracy, completion, and compliance with policies and procedures.

The employee has no supervisory tasks.

Guidelines

The employee refers to Authority and HUD guidelines and to computer accounting applications manuals in performing work. These guidelines cover most job-related situations although the employee occasionally is required to use independent judgment in making decisions. If guidelines do not cover a situation, the employee consults the supervisor or makes a decision based on the circumstances.

Complexity

The employee performs a wide variety of routine and generally related tasks. The course of action is determined by established procedures, the supervisor, or the employee. Tasks may occasionally have to be coordinated, integrated, and/or prioritized. Some computer applications may be difficult to accomplish and require resourcefulness and extra effort by the employee. Decisions regarding unusual circumstances may be made by the employee on occasion.

Scope and Effect

The employee's work primarily affects vendor, residents, and other Authority employees. Successful accomplishment of tasks by the employee ensures that: (1) adequate sources are available for goods and services; (2) management is provided accurate and timely financial and other information to make informed decisions; and (3) vendors are paid in timely manner.

Personal Contacts

Most of the employee's contacts are with vendors and co-workers. Contacts are made: (1) to give, obtain or clarify information regarding vendor accounts and resolve problems; and (2) provide assistance to other Authority personnel.

Physical Demands

Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eye strain from working with computers and other office equipment.

Work Environment

Work involves the normal risks and discomforts associated with an office environment, but is usually in an area that is adequately heated, lighted, and ventilated.

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person