Zaman Roofing is a busy, small growing business. We are seeking an experienced and highly organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring efficiency and productivity.

Essential Tasks:

Responsible for overseeing the day-to-day operations of our office, ensuring efficiency and productivity

Providing excellent customer service and resolving inquiries

Answer calls and return answering service lead

Enter lead data into our CRM

Schedule appointments

Bookkeeping and data entry

Prepare and process invoices

Identify and resolve any discrepancies between purchase orders and invoices

Maintain 1099 vendor files for accuracy: W-9s and ensure up to date Certificates of Insurance, email and mailing addresses for all Vendors.

Prepare and process vendor payments in a timely manner, ensuring that maximum discounts are taken

Track and ensure all Licenses and Registrations are renewed

Obtaining building permits

Keep clients informed via email, text, and phone throughout the project lifecycle

Register manufacturer warranties

Assist the owner in other admin-related tasks

Track and ensure that all Sub-Contractors have up to date Certificates of Insurance, Licensing and Sub-Contractor Agreements in place

Assist with budgeting and financial management, including expense tracking and reporting

Maintain office supplies inventory and place orders as needed

REQUIREMENTS:

Ability to work in a fast-paced, dynamic environment

Experience in office management or a similar role

Strong communication skills, both verbal and written

Strong organizational skills and attention to details

Advanced computer, Google Suite skills, Microsoft Office Suite

QuickBooks Online proficiency

Exceptional organizational skills with the ability to prioritize tasks effectively

Ability to work independently with minimal supervision

Energetic self-starter

Ability to multi-task

Second Language is a plus, Polish or Spanish

Job Type: Full-time:

From $55,000.00 per year

Expected hours:

40 per week

Benefits:

Flexible schedule

Paid time off

Paid Holidays

Monday to Friday

If you are a dedicated professional with a passion for organization and efficiency, we would love to hear from you. Join our team as an Office Manager and contribute to the success of our organization.

Please note that only qualified candidates will be contacted for further consideration.

Job Types: Full-time, Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: No less than 30 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person