Description

SUMMARY: The Accounting Assistant will perform various duties within the Accounting Dept including maintaining product and royalty information and importing it into multiple systems, calculating royalties on product sales, various account reconciliations, reporting and other general accounting department support. Some general administrative tasks are included such as ordering supplies. This is a good opportunity to get in on the ground floor with an accounting team and gain experience learning different tasks. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as necessary.

• Prepare reports and reconciliations required for payment of royalties to licensors
• Prepare various Account reconciliations and analysis
• Review and update product and royalty information in the ERP system, Excel and Access databases. 
• Create and import files from Excel into our ERP system and exports data from Access.
• Run various product reports from the ERP system; Exports into Excel and publishes reports to ShareFile daily or as needed.
• Monitor requests and takes appropriate action to ensure timely updating of product information.
• Review reports from the Receiving Department for changes in weight, volume, pack sizes and dims. Updates ERP system as needed.
• Other projects/ duties as assigned in support of the accounting department such as electronic scanning, filing and organizing of data

Requirements

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school and one to two years related experience and/or training; or equivalent combination of education and experience. Someone looking to pursue a four-year degree in Accounting or related field a plus.
• Language Skills: Ability to read and comprehend instructions, short correspondence, and memos. Ability to write correspondence, routine reports and procedure manuals. Ability to effectively interact in one-on-one and small group situations to customers, clients, and other employees of the company.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute discounts, interest, commissions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Other Skills and Abilities: Must be able to tactfully deal with various personalities throughout the company and deal effectively and professionally with internal and external customers. Must be proficient in utilizing computer programs for processing data and writing reports. Required program applications include: Microsoft Outlook (intermediate level), Microsoft Excel (intermediate level), Microsoft Word (intermediate level), 10-Key by touch and Oracle or Apprise ERP system. Requires operation of postage machine and other general office equipment.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands or arms; talk and hear. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds and in rare occasions lift up to 40 pounds. Specific vision abilities required by this job require close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate and the position is heavily sedentary.

EOE, including disability/vets