At Zachry Hospitality, we are passionate about hospitality and excellent customer service . Our hotel surrounds itself with team members who share that same passion. We take care of our guests and team members as family, within a culture of service where we do the right thing because it is the right thing to do . Our core values are at the center of every decision we make:
Every Person Matters
Together We Can Do Great Things
This Is More Than a Job
BENEFITS:

• Company paid short-term and long-term disability.
• Medical, dental and vision insurance
• Fidelity 401K retirement plan with employer matching up to 6% of contribution
• Hilton Hotel Travel Discount Program
• Paid Time Off (PTO)
• Free Meal
• Free annual VIA bus pass
• Incentive Bonus
• Referral Bonus Incentive Program
• Team Member Assistance Program

JOB PURPOSE:
To assist the Sales, Catering and Events departments in coordinating and disseminating detailed information related to sales and service functions to all departments of the hotel.
ESSENTIAL FUNCTIONS:

• Greet and welcome potential clients.
• Data entry using Delphi, Microsoft Office and Excel.
• Assists managers and other administrative assistants in the department in various tasks such as: correspondence, generating and creating reports, group resumes, Passkey, rooming lists and special guest requests.
• Copies and distributes internal/external letters, forms, bookings, contracts, resumes, rooming lists, schedules, lost business and mail to other departments and clients.
• Special projects as required but not limited to; incentive manuals, Data base reports, maintaining Administrative files, creating forms and ensuring forms letters are updated and current. Other duties assigned by the Director of Commercial Services/Director of Sales and/or Assistant Director of Sales.
• Assist the Sales team with site inspection preparation and execution to include daily show rooms, amenities, meeting rooms and meal arrangements.
• Prepares and organizes files to facilitate the transition into Events Department.
• Files, faxes, processes purchase orders, check requests, and distributes mail.
• Maintenance of all computer data and organization for the Sales department to include creating new file folders, reader files and past manager.
• Prepares meeting minutes.
• Enters schedule of events.
• Other duties as assigned.

EDUCATION:
High school graduate or equivalent preferred.
EXPERIENCE:
Prior hospitality experience is a plus.
Prior front desk experience is a plus
LICENSE/CERTIFICATE:
N/A
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: 210.270.0772

Equal Opportunity Employer, including disabled and veterans.
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