Assistant Human Resources Coordinator

Req ID #: 222658

Location:

Frederick, MD, US, 21701

For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, well help you build a career that you can feel passionate about.

**Job Summary**

We are seeking an **Assistant Human Resources Coordinator** for our site located in **Frederick, MD** .

The **Assistant Human Resources Coordinator** will perform a wide variety of administrative duties in support of the human resources function, including establishing and maintaining personnel records, assisting employees by answering questions and referring them to appropriate resources, and assisting with other HR tasks and projects, as assigned. Coordinate Workers Compensation Reporting, update and maintain Enos Data Base to ensure accurate OSHA Records, Generate and Post OSHA Logs, submit OSHA Data to State Agencies as required, maintain Occupational Health Records for personnel to support operations requirements of various regulatory agencies. Assist with on-boarding of new talent.

**ESSENTIAL DUTIES AND RESPONSIBILITIES:**

Establish and maintain Personnel records in compliance with Company Retention Policy and federal and state employment law.

Provide general guidance and assistance to team members related to Human Resources including but not limited to Benefit Plans and Resources, Compensation, Career Development, and Policies.

Use the HRIS system (SuccessFactors) to generate, download and manipulate data to produce reports as requested. Enter Leave of Absence information as requested.

Generate Personnel Action Forms (PAFs) for routine changes as requested, submitting to HRIS for entry within established deadlines, and routinely monitor basic data for assigned group(s) to ensure accuracy.

Serve as the primary contact for employees regarding leave of absence information and medical returns.

Schedule pre-employment TB and MMR with occupational health providers upon notification from TA and review results for required clearances.

Send Welcome letters to new hires with details on first day/first week hours and expectations. Participate in bi-weekly functional orientation to explain benefits options and elections process.

Act as one of the Super Users of Enablon for the Quarantine Services Operations sites.

Partner with EHS&S Manager to ensure team members and people leaders understand their role and requirements for maintaining records of incidents and injuries in a timely manner.

Review Events and Injuries in EHS database (Enablon), report injuries to CRLs third party Workers Compensation Administrator, and coordinate with occupational health providers and injured employee and management teams to ensure timely treatment, maintain physical and electronic Workers Compensation records, including OSHA recordkeeping, and monitor events in Enablon to ensure all events are Validated in an appropriate timeframe.

Review Tuition Reimbursement applications for eligibility and timeliness, ensuring forms are completed and routing them to HRBP and appropriate manager for approval, and submission to Payroll.

Process and notify supervisor, site leader and HR Manager of Service Awards. Place orders for Milestone Anniversaries with Glass Awards (20, 25, 30, 35 year), and coordinate presentation with senior management.

Process Primate Technician Milestone increases according to established parameters upon notification from supervisors.

Collaborate on confidential assignments.

Provide general administrative support to HR, as assigned.

May provide administrative support to Operations Management team, such as Document Coordination (SOPs, Training Manuals, Occupational Health / TB Testing).

May assist with scheduling, planning and coordination of events or activities to support employee engagement, ERGs, or other CRL or Site initiatives.

Perform all other related duties as assigned.

**Job Qualifications**

**Education:** High School Diploma/GED required. Associates (A.A./A.S.) degree or equivalent in business administration or related discipline desired. Bachelors degree (B.A./B.S.) in human resources preferred.

**Experience:** 4 years related experience in administrative discipline; 1 years previous experience in an HR department desired, experience administering workers compensation strongly preferred.

_An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above._

**Other:** Demonstrated advanced skills with word processing, spreadsheet and database applications. Familiarity with HRIS Systems. Exceptional attention to detail. General knowledge of principles and practices of Human Resources Administration required. Discretion, judgment, tact and diplomacy required, particularly with respect to handling highly confidential information.

**The pay range for this position is $25-$27/hour. Please note that compensation varies based on factors including, but not limited to, experience, skills, education, and certifications.**

**About Safety Assessment**

Charles River is committed to helping our partners expedite their preclinical drug development with exceptional safety assessment services, state-of-the-art facilities and expert regulatory guidance. From individual specialty toxicology and IND enabling studies to tailored packages and total laboratory support, our deeply experienced team can design and execute programs that anticipate challenges and avoid roadblocks for a smooth, efficient journey to market. Each year approximately 300 investigational new drug (IND) programs are conducted in our Safety Assessment facilities.

**About Charles River**

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our clients unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.

At Charles River, we are passionate about our role in improving the quality of peoples lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of 86% of the drugs approved by the FDA in 2021.

**Equal Employment Opportunity**

Charles River Laboratories is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to [email protected] . This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit www.criver.com.