Norway has one of the world’s best economies with a population regularly surveyed to be the “happiest people in the world”. This Scandinavian country is a longstanding partner of the United States and a leader in areas as diverse as international peace and reconciliation, gender equality, energy production, fisheries, and fish farming, shipping, and climate technology.
Established in 1906, the Consulate General in New York is the largest and oldest Norwegian Consulate General in the U.S. The Consular district includes 25 states on the East Coast and the Midwest. The Consulate General is currently looking for an Administrative/Project Officer.
The successful candidate will be a member of the Consulate General’s administrative team providing services to both the Consulate General and the Permanent Mission of Norway to the United Nations. Our new colleague will assist the Business Promotion and Culture/Arts Teams in a variety of administrative tasks. Furthermore, the successful candidate will work closely with our accountant by preparing and processing payments and scanning completed transactions for registration in our accounting system. In addition, our new colleague will work on a variety of administrative tasks such as assisting in the archive as well as receptionist duty as needed.

We are looking for a detail-oriented and effective colleague to perform the following tasks:

• Administrative support to the Business Promotion and Culture/Arts Teams, such as updating lists and systems, grant management, planning events and press/expert visits to NYC and Norway. Approximately 50 % of the position.
• Assist the accountant as needed, primarily with validation, preparation and processing of payments
• Scan documents into the accounting system
• Distribute incoming emails
• Assist the archivist as needed
• Front desk/receptionist duty as needed
• Maintain various lists and databases
• Assist in ensuring the general operations in the office
• The employer reserves the right to change the job content as needed

We are looking for candidates with the following qualifications:

• Higher education or equivalent background in a relevant field
• Genuine interest for the administrative field
• Advanced knowledge of Microsoft Windows, Office 365 and Teams.
• Flexible and service-minded
• Willingness to learn and find solutions
• Knowledge of a Scandinavian language is an advantage

Personal qualities:

• Efficient problem solver
• Energetic and strong sense of responsibility.
• Enjoys a hectic, varied, and social workday.
• Proven ability to take responsibility and implement plans when working in teams and independently.
• Strong cooperation and communication skills and the ability to promote a healthy and inclusive work environment.
• Attention to detail.
• Excellent administrative skills.

Conditions of employment: We offer a competitive salary and a comprehensive benefits package including 25 days of annual vacation and partial coverage of health insurance. The applicant must be a U.S. citizen, or a holder of a residence and work permit in the United States. This is a local hire contract. The Consulate General cannot sponsor a visa for this position.
We offer a good, dynamic, and creative working environment, and a high level of activity. Our offices are located in Midtown, Manhattan.
Application deadline: June 5, 2024.
Salary range: USD 6 500 - 7 500 per month depending on experience and qualifications.
A background check will be conducted.
Applications should include a cover letter, a resume and references merged into one PDF-file. Applications are only accepted through the application portal. Please indicate eligibility to work in the United States in the cover letter.
For inquiries, please contact: Head of Administration, Consul Toennes Log.