Position Type:
Secretarial/Clerical/Superintendent Secretary
Date Posted:
4/17/2024
Location:
Central Office
Date Available:
June 3, 2024
Closing Date:
May 9, 2024
District:
Atherton Community School District - website
ATHERTON COMMUNITY SCHOOLS
POSTED POSITION FOR THE 2024-2025 SCHOOL YEAR
APRIL 17, 2024
Position: Executive Assistant to the Superintendent
Department: Central Office
Beginning Date: June 3, 2024
Application Deadline: May 9, 2024

Essential Duties and Responsibilities:

• Oversee all aspects of enrollment, student information system, state reporting requirements, pupil accounting
• Handle all aspects of new employee hiring, both district and contracted employees, such as SchoolsOpen, EduSTAFF processing, badges, keys, health insurance, salary, etc.
• Compile district and contracted payroll for payroll processing
• Assists the Board of Education with communication, meetings, trainings, policies, and record keeping
• Process School of Choice applications and ensure all school of choice requirements are met
• Process invoices and complete Accounts Payable check run
• Work with Genesee Intermediate School District to ensure an accurate pupil accounting audit
• Import REP, TSDL, SID, MSDS, and other state requirements
• Submit bid notices and ensure all details are in place for a bid opening
• LASO coordinator who handles background checks
• Process staff absences and substitute teacher attendance, along with monitoring timecards
• Create purchase orders and check requests
• Assist parents and vendors with concerns and/or needs
• Assist the Superintendent by answering phone calls and multiple other duties
• Process accident reports and worker's compensation claims
• Maintain health, vision, dental, life insurance and disability, offering annual open enrollment
• Assist in the publication and posting of job postings
• All other duties as assigned

Supervisory Responsibilities:

• Assists building secretaries

Education and Experience:

• The ideal candidate will possess a Bachelor's Degree in Human Resources or Business Administration
• Secretarial experience is required
• Notary Public will be required if the chosen applicant does not have an official Notary license
• Knowledge of Michigan schools and student information systems is beneficial
• Ability to prioritize duties and meet deadlines
• Self-motivated, with the ability to work independently
• Problem-solving skills and ability to communicate with parents, staff, and community members
• Proficient in Microsoft Office and Google Applications

APPLICATION PROCEDURE: Interested candidates must apply online at www.applitrack.com/gcaps/onlineapp.
Direct Supervisor: Tina Case, Superintendent
Atherton Community Schools
3354 S. Genesee Road
Burton, MI 48519
Phone: (810) 591-9182
Fax: (810) 591-1926
It is the policy of the Atherton Community Schools that no person shall, on the basis of sex, race, color, or national origin, age or handicap, be excluded from participation in, be denied the benefits of, or be subject to discrimination in employment or any of its programs or activities.
Attachment(s):

• Executive Assistant 2024-2025 04172024.pdf