Whitman-Hanson Regional School District

Job Description

Job Title: Accounts Payable Clerk

Reports to: Director of Business and Finance

Summary

The Accounts Payable Clerk will assist in the prompt and accurate administration of purchase orders and all other matters related to accounts payable. The A/P clerk will provide essential administrative services to Whitman-Hanson Regional School District staff so that the educational goals of the District are achieved.

Essential Duties and Responsibilities

• Record and encumber all purchase orders

• Develop and maintain appropriate records for vendors (including tax information)

• Verify invoices to purchase orders

• Work with staff to determine if all materials invoiced have been received

• Check invoices for accuracy

• Prepare accounts payable warrant for School Committee signatures

• Verify all warrants amounts are accurately noted on checks prior to final processing

• Maintain complete and up to date files of all payments by the district

• Assist other Business Services Department personnel when needed

• Complete P/R batch verifications as scheduled with Director of Business and Finance

• Other duties as assigned

Qualifications

• Familiarity with financial accounting systems, MUNIS preferred
• Associate’s Degree preferred
• Previous A/P and accounting experience preferred
• Experience working for municipality and/or public school district

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment noise or physical surroundings may be distracting. The work involves sitting, standing, walking and stooping. May be required to lift objects such as files, boxes of papers, office supplies and office equipment weighing up to 30 pounds. Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology and other office equipment. Visual demands require routinely reading documents for general understanding and analytical purposes.

Employment Terms

• Work year of 12 months
• Salary, benefits, and hours as specified in individual contract negotiated with the Whitman-Hanson Regional School District

Evaluation

The Director of Business and Finance shall evaluate the Accounts Payable Clerk annually.