Position Overview

The Weston Public Schools is seeking an Administrative Assistant to support the Human Resources Department. This is a 12-month position reporting to the Director of Human Resources. We are looking for a diverse pool of applicants who are inspired by our mission to educate, equip, and inspire all students to achieve their full potential and enrich their community.

About the Weston Public Schools

The Weston Public Schools enrolls approximately 1,960 students in pre-kindergarten through grade 12. The school district includes a high school for grades 9-12, a middle school for grades 6-8, an upper elementary school for grades 4-5, and two lower elementary schools for pre-kindergarten through grade 3. Since 1967, Weston has participated in METCO (Metropolitan Council for Educational Opportunity) - a voluntary school integration program that places Boston residents in suburban schools. The Weston METCO program enrolls approximately 160 students (K-12).

Key Responsibilities

• Embrace the diversity of the Weston Public Schools by fostering an environment of respect and inclusion
• Maintain complete, and accurate personnel records and employment files
• Process information and update relevant systems related to employees entering or leaving the school system (e.g., new hire onboarding, resignation, retirement)
• Facilitate individual and small group new hire onboarding meetings
• Maintain attendance and substitute teacher assignment system (AESOP)
• Facilitate individual information sessions with staff members related to medical, and parental leave requests
• Interact with staff in a responsive, customer-focused manner, and be sensitive to confidential information
• Assist with the preparation of personnel related data requests, including the Employee Personnel Information Management System Report, the Civil Rights Data Collection, staff attendance data reports, and applicant tracking data
• Support the development of new tools and processes to help improve internal communication
• Support with the recruitment and selection of new employees
• Support with the preparation of annual documents, including the employee handbook, staff directory, and annual staff recognition ceremony
• Perform other duties as assigned by the Director of Human Resources

Desired Qualifications

• Bachelor's degree preferred; high school diploma and two years of college required, and at least three years of off experience, preferably in a school setting (or an equivalent combination of education, training, and experience)
• Results driven, with excellent planning and a systems approach to project management
• Working knowledge of laws and policies relevant to the school's work
• Excellent customer service and interpersonal skills
• Strong computer skills, including Microsoft Office and Google Suite
• Expertise in spreadsheets and database applications
• Strong written and verbal communication skills

Compensation and Professional Growth

The salary range for this position is $48,014 - $59,250 per year, and the position is represented by the Weston Educational Administrative Assistants Association. Additionally, Weston offers a comprehensive benefits package including subsidized health insurance and participation in the Middlesex County Retirement System. Professional growth is ongoing in Weston and supported through multiple opportunities, both internally and externally.

Hiring Timeline

The start date for this role is July 1, 2024, but we can accommodate an earlier start date to help with the transition. The review of applications will begin immediately. but please note that while we will carefully review every application, only candidates invited to advance in the hiring process will be contacted.

Job Type: Full-time

Pay: $48,014.00 - $59,250.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Weston, MA 02493: Relocate before starting work (Required)

Work Location: In person