Provides administrative support to Construction Department

Responsibilities:

• Receive and review project documents from Estimating (electronic and hard copy). Check for completeness (copy of signed contract, sub-quotes, vendor quotes, etc.)

• Set up Project folder electronic files; Transfer project electronic files from estimating folder to construction project folder

• Transfer estimate to Jonas Job Cost module.

• Set up Project in Procore; Add project users (i.e. project execution team, subcontractors, Owners, etc.), as applicable

• Review Contract from Owner

• Request/obtain insurance certificate for project

• Request/obtain payment and performance bonds for project as applicable

• Verify/obtain city business license for project

• File Preliminary Notice

• Provide prelim notice information to subcontractors/vendors

• Meet with Project Manager to discuss permitting requirements

• Prepare and submit Permit(s) applications to applicable agencies; Save electronic copy of permit in U drive and in Procore

• Meet with Project Manager to discuss Prevailing Wage Labor Compliance requirements, if applicable:

Complete and file DAS 140 and DAS 142

Save copy of faxed DAS 140 and 142 in U drive and in Procore

Provide proof of submission to Certified Payroll Manager

Complete, process PLA documents, as applicable

• Initiate and finalize the contract process between Western Pump and Subcontractor:

Prepare and process Subcontract Agreement and submit to appropriate PM for approval

Monitor and track contract documents from Subcontractor (i.e. fully executed subcontract agreement, Subcontractor Certificate of Insurance, Subcontractor Certified Payroll, Subcontractor Lien Releases, etc.)

• Establish, monitor, and maintain logs for SCO’ s, Subcontractor Lien Releases, Subcontractor Payments

• Work with Project Managers to ensure all contract documents are assembled correctly, detailed, and fully organized (i.e. submittals, permits, pay requests etc.)

• Assist Project Managers with Closeout Documents

Collect O&M and Warranty documents from Subcontractor

• Process per diem requests

• Monitor and setup technician certification trainings; Send training information to each technician; Update/file technician certifications in Procore

• Assist with new-hire orientation training

• Assist with developing/updating/improving department SOP’s

• Assist estimating department with assembling and delivering bid packages, as needed

• Assist estimating department with procuring subcontractor/vendor bids, as needed

-May require some driving for job walks or onsite support

-Processing Permits

PHYSICAL DEMANDS:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job Environment:

While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus, particularly in use of computer monitors. Hearing abilities required by this job within moderate noise level exposure, with or without correction.

*The Company reserves the right to add or change the duties of the position at any time. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals