About this role:

Wells Fargo is seeking a highly organized and proactive Executive Specialist to provide executive and office management support to the Chief Administrative Officer.

We are looking for a sharp, experienced administrative professional who enjoys solving complex problems and is motivated by flawless execution. This role requires an independent self-starter who serves as an ambassador to the executive, demonstrates sound judgment, and can shift gears at a moment’s notice. The ideal candidate is someone who naturally operates with a customer service mindset enabling them to partner with a broad range of personalities and adapt to unique traits and working styles. This candidate will work closely with senior leaders across the enterprise, their leadership teams, other Wells Fargo business groups, and administrative peers.

In this role, you will:

• Participate in less complex administrative duties to one or more members of more experienced management and contribute to the overall effectiveness of team

• Identify opportunities for improving or implementing processes and tools within executive business management functional group

• Assist with compilation of research, budget, and statistical data for financial planning initiative

• Establish and implement office procedures and controls, handle most sensitive customer issues and confidential correspondence

• Present recommendations for resolving more complex situations and exercise some independent judgment while developing understanding of the function, policies, procedures, and compliance requirements

• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals

• Interact with shareholders, regulatory agents, media, and internal and external customers

Executive Support Responsibilities:

• Ensure executive’s time is aligned with their priorities and conflicts are resolved through understanding of the core business, leveraging prioritization strategies, and partnering with other admins

• Increase bandwidth and productivity by anticipating needs and taking ownership of planning, executing, and delegating activities which create an extra layer of accountability

• Accountable for planning, coordination, and oversight of domestic and international travel. Acute attention to detail, continuously checking and rechecking all reservations and logistics for accuracy

• Process travel and expenses using Concur on a timely basis and in compliance with enterprise policies and procedures. May also be responsible for reviewing expense reports for the executive’s direct reports

• Prepare meeting agendas, materials, presentations and coordinate reservations for meeting space, equipment needs, and catering

• Act as proxy for the executive on systems where proxies are allowed. May manage the executive’s email inbox

• Establish a strong presence as a key/go-to resource for the site by cultivating relationships with various departments including Facilities, IT and other site admins

• Assist in the planning and execution of site and team engagements or events ensuring they remain within budget constraints and comply with established guidelines

• Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility

• Own and manage the new hire onboarding such as processing I-9 paperwork, welcome letters, obtaining equipment, and coordinating site tours

Required Qualifications, US:

• 2 years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Familiar with executive support for global corporate & enterprise services including: corporate real estate, business resiliency, supply chain, security, enterprise change management, and data management & insights

• Previous experience in a large banking or financial services environment

• Knowledge of Concur or similar expense management systems

• Proficiency with Office 365 Suite (Word, PowerPoint, Excel, Outlook), Workday and a high aptitude for learning new software and systems

• Experience processing and managing vendor invoices

• Proficiency with meeting platform systems Microsoft Teams and Zoom

• Ability to complete work within tight deadlines while maintaining excellent attention to detail

• A big-picture mindset, not for the sake of completing tasks, but devising long-term high-quality solutions

• Ability to maintain confidentiality of company information

• Effective and concise communication and interpersonal skills both in-person and virtually

• Proven ability to make independent decisions and pivot between responsibilities

Position is not VISA eligible.

Position may be removed early due to candidate volume.

Pay Range for New York City: $42.16 - $74.95 per hour

Pay Range

Benefits

Wells Fargo provides all eligible full- and part-time employees with a comprehensive set of benefits designed to protect their physical and financial health and to help them make the most of their financial future. Visit Benefits - Wells Fargo Careers for an overview of the following benefit plans and programs offered to employees.

• 401(k) Plan
• Paid Time Off
• Parental Leave
• Critical Caregiving Leave
• Discounts and Savings
• Health Benefits
• Commuter Benefits
• Tuition Reimbursement
• Scholarships for dependent children
• Adoption Reimbursement

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.