Experience Administrative Assistant

Job Description:

The administrative assistant is responsible for providing administrative support to the CEO/clinical manager and performing simple tasks for the office manager. This position will assist with various administrative tasks, including but not limited to scheduling and confirming appointments, data entry, filing, answering and directing phone calls, maintaining files, and responding to emails. The Administrative Assistant will also assist with the coordination of special projects as needed. Experience in problem-solving, who has excellent communication skills, and impeccable attention to detail. Experience working in a mental health office environment, performing administrative tasks, and supporting coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
• Coordinate internal and external resources to expedite workflow.
• Oversee and achieve organizational goals while upholding best practices

Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Provide administrative support to senior leaders, including email correspondence and distributing memos, letters, spreadsheets, forms, and faxes.
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
• Maintain filing system, contact database, employee list, and inventory
• Ordered and oversaw office supplies and food deliveries for group meetings.

Requirements:
·High School Diploma or equivalent required. College Degree or certificate a must.
·Minimum of 2 years of related administrative experience required.
·Must be able to work independently and meet deadlines.
·Must be able to work in a fast-paced environment.
·Ability to multitask and work under pressure.
·Ability to work in a team environment.
·Ability to communicate effectively with all levels of management and staff.
·Must be able to work in a high-volume environment with high-stress level.
·Must have excellent organizational skills and be able to prioritize tasks efficiently.
·Must be able to write clearly and concisely.
·Must have excellent attention to detail and accuracy in completing tasks and documents

Job Type: Part-time

Pay: From $16.00 per hour

Expected hours: 28 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• No nights
• No weekends

Experience:

• Medical office: 2 years (Required)

Ability to Commute:

• Chesapeake, VA 23321 (Required)

Ability to Relocate:

• Chesapeake, VA 23321: Relocate before starting work (Required)

Work Location: In person