3 Project Administrator Jobs in Irvine, CA
Watterson is Hiring a Project Administrator Near Irvine, CA
Reports to: Director Operations Administration
Does this position have direct reports? No
Position Summary
The Project will work closely with the General Manager, field personnel, and subcontractors to ensure projects are documented and invoiced on time, within budget, and to the highest quality standards. The Project Administrator is responsible for developing, monitoring, and updating all project data files in the job order system. He or she will monitor projects in progress from initial dispatch through invoicing the client. He or she will work with vendors, clients, and other employees to facilitate access, track progress of work, and confirm timely closeout of project. This individual will serve as the liaison between field offices and the corporate office for all new forms, policies, procedures, processes, and programs. This individual will provide general administrative support to all employees in the office.
Key Responsibilities
- Provides a broad range of administrative support functions for management which include coordinating office communications, tracking budgets, purchasing, scheduling, workflow, and processing of office forms.
- Coordinates facilities and emergency response requests and organizational needs; conducts research and analytical activities involving the gathering of background material and data in support of projects.
- Support the talent acquisition and onboarding process.
- Handles or assists with financial transactions and control procedures. Processes expenditures, purchases, budget transfers and other actions.
- Perform data entry and maintain databases for Watterson programs and surveys.
- Coordinate and ensure accurate vendor information with appropriate personnel. Enter the vendor invoice and all appropriate backup documentation into the appropriate system. Create and monitor project dashboards.
- Update and troubleshoot project tracking database; develop, maintain, and report project intake and status. Regular review of project data for errors or omissions.
- Follow-up on any problems related to orders, invoicing and/or reimbursements.
- Review credit card and vendor charges per job to ensure accuracy of bill.
- Create T&M bill based on field documents uploaded by the field team.
- Ensure that field teams are adequately trained on all relevant field documents.
- Coordinate file review meetings to ensure team members have proper documentation and updates in all jobs.
- Attention to Detail – directs attention to the task at hand to avoid making mistakes; shows concern for all aspects of the job no matter how small.
- Effective Communicator – consistently communicates with clarity and thoroughness in a clear, concise, and timely manner; demonstrates effective speaking and presentation skills.
- Initiative – Self-starter, takes action beyond what is required, completes assignments independently, contributes to others’ initiatives without being asked.
- Process oriented – good at figuring out the processes necessary to get things done; understands how to separate and combine tasks into efficient workflow, simplifies complex processes.
- Peer Relationships – easily gains trust and support of peers and encourages collaboration, quickly finds common ground, and solves problems for the good of all; is candid with peers.
- Associate degree preferred but not required. High proficiency in Word and Excel and comfortable working with other technology systems to complete work on a daily basis.
- 3-5 years of work experience with a minimum of 1 years’ experience in a similar role.
Job Summary
Full Time
$77k-98k (estimate)
01/06/2024
06/06/2024
wattersonefm.com
Schaumburg, IL
50 - 100
Related Companies
The job skills required for Project Administrator include Scheduling, Administrative Support, Attention to Detail, Presentation, Initiative, Data Entry, etc. Having related job skills and expertise will give you an advantage when applying to be a Project Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Project Administrator positions, which can be used as a reference in future career path planning. As a Project Administrator, it can be promoted into senior positions as a Project Manager - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Administrator. You can explore the career advancement for a Project Administrator below and select your interested title to get hiring information.
If you are interested in becoming a Project Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Project Administrator job description and responsibilities
A construction project administrator manages the contracts and other administrative aspects of a construction project.
01/28/2022: Oklahoma City, OK
A project administrator aims to support the project team and manager.
04/16/2022: Colorado Springs, CO
A project administrator's main duties are to undertake the administrative responsibilities of projects or programs.
02/14/2022: Duluth, MN
A project officer provides vital support to a project by monitoring deadlines for each project task and closely monitors the project schedule.
04/17/2022: Port Arthur, TX
As administrative professionals, they generally support a project and are vital to the completion.
03/22/2022: Springfield, OH
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Administrator jobs
Demonstrated Project Coordination Experience Preferred.
02/23/2022: Alexandria, LA
Ensure that all project staff are facilitated with the required office tools to undertake their assignments and liaise with the EPC Contractor to maintain project equipment and assets.
01/23/2022: Vallejo, CA
Entry Level Project Administrator JobsLittle to no experience required.
03/16/2022: Everett, WA
Medium-sized and large organizations employ professionals with different skills and backgrounds to complete projects.
01/22/2022: Toledo, OH
Proven priority-setting and project management skills.
02/10/2022: Pascagoula, MS
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