The Water Quality Program within the Department of Ecology is looking to fill an Office Assistant 3 position. This position is locatedin our Headquarters Office inUpon hire, you must live within a commutable distance from the duty station.

Join our dynamic team! In this role, you will provide essential support to the Water Quality Program through a variety of clerical tasks and assist with records management to ensure compliance with State records management regulations.

You will handle a range of administrative duties, from scanning and sorting documents to managing inventory storage.

As you work independently, you'll have ample opportunities to seek guidance when needed, fostering both autonomy and collaboration.

By performing tasks such as scanning, filing, and ensuring document completeness, you'll not only contribute to the efficiency of our operations but also gain experience in records management and administration.

Agency Mission : Ecology's mission is to protect, preserve and enhance the environment for current and future generations.

Program Mission : The mission of the Water Quality Program is to ensure that all aquatic life and communities in the watershed experience cool, clean water to refresh and sustain us in a changing climate.

Please Note : This is a temporary position that will end after one year.

Schedule : This position is required to work in the office 5 days per week and is not eligible for a tele-work schedule.

Applicants with questions about the schedule are encouraged to reach out to the contact person listed below in other information.

Schedules are dependent upon position needs and are subject to change.

Application Timeline : This position will remain open until filled; we will review applications on April 24, 2024 . To be considered, please submit an application on or before April 23, 2024 .

If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.

Ecology employees may be eligible for the following :

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference.

Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our.

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering :

• A healthy life / work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR

Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.

Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Duties

What makes this role unique?

In this role, you will provide crucial support to the Water Quality Program by performing entry-level administrative tasks, including scanning, sorting, filing, and managing inventory storage.

You will demonstrate an on-going commitment to learning and self-improvement by participating in program training opportunities, and you will work independently, seeking advice and supervision as needed.

What you will do :

• Scan, upload, sort, and file documents into electronic systems.
• Review paper and electronic files for completeness.
• Ensure records are organized and accessible for staff and managers.
• Manage records efficiently to reduce resource usage.
• Communicate promptly via email, especially regarding task delegation.
• Assist with file maintenance and preparation for archiving purposes.

Qualifications

Required Qualifications :

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time.

We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked.

Examples of the proration calculations are :

• 30 hours worked per week for 20 months : (30 / 40) x 20 months 15 months full-time equivalent
• 20 hours worked per week for 12 months : (20 / 40) x 12 months 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience.

See below for how you may qualify.

Experience and education combinations that meet the requirements for this position :

Possible Combinations

Education

Required Experience

Combination 1

2.5 years of clerical experience

Combination 2

High school diploma or equivalent

2 years of clerical experience

Combination 3

30-59 semester or 45-89 quarter college credits

1 year of clerical experience

Combination 4

60-89 semester or 90-134 quarter college credits (Associate’s degree) or higher

Some clerical experience

Desired Qualifications :

We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

• Experience in Microsoft Office (Word, Outlook, Excel).
• Demonstrated attention to detail and strong organizational skills.

Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

Last updated : 2024-04-23